Executive Assistant

StriveX; Singapore; On-site; SGD 110,000 - 180,000; Full time

Job summary

StriveX partners with a Tier 1 global hedge fund to hire an Executive Assistant for their Singapore office. You will support senior stakeholders and help ensure smooth day‑to‑day operations in a fast‑paced, professional environment.

Role covers calendars, travel, document prep, onboarding, events and confidential handling, with 10–15 years of executive support experience in fund management preferred.

Qualifications

• 10–15 years of experience in executive support.
• Experience in fund management industry is preferred.
• Strong organisational and time‑management skills with attention to detail.
• Ability to multitask and prioritise in a fast‑paced environment.
• Strong communication and interpersonal skills.
• High level of professionalism, discretion and confidentiality.
• Proficient in Microsoft Office and comfortable with various admin systems.
• Proactive, hands‑on and solutions oriented.

Responsibilities

• Provide day‑to‑day administrative and operational support to the Singapore office.
• Manage calendars, meetings, appointments and internal/external coordination.
• Coordinate travel arrangements, including flights, accommodation and itineraries.
• Support preparation of documents, reports, presentations and meeting materials.
• Manage office supplies, vendors and general office administration.
• Assist with onboarding, events and other internal initiatives.
• Handle confidential information with professionalism and discretion.
• Provide ad‑hoc support to senior management and the wider business as required.

Skills

Executive support

Calendar management

Travel coordination

Documents & reports

Vendor management

Onboarding & events

Discretion & confidentiality

Communication skills

MS Office

Tools

Microsoft Office

Job description

We are partnering with a Tier 1 global hedge fund to hire an Executive Assistant to join their Singapore office.

This is an excellent opportunity for an organised, proactive and detail-oriented individual who enjoys working in a fast-paced and professional environment. You will play an important role in ensuring the smooth day-to-day operations of the office while providing administrative support to senior stakeholders and the wider team.

Key Responsibilities:

• Provide day-to-day administrative and operational support to the Singapore office
• Manage calendars, meetings, appointments and internal/external coordination
• Coordinate travel arrangements, including flights, accommodation and itineraries
• Support the preparation of documents, reports, presentations and meeting materials
• Manage office supplies, vendors and general office administration
• Assist with onboarding, events and other internal initiatives
• Handle confidential information with a high level of professionalism and discretion
• Provide ad-hoc support to senior management and the wider business as required

Requirements:

• 10-15 years of experience of executive support
• Prior experience in an administrative, executive support or office management role within the fund management industry
• Strong organisational and time-management skills with excellent attention to detail
• Ability to multitask and prioritise effectively in a fast-paced environment
• Strong communication and interpersonal skills
• High level of professionalism, discretion and confidentiality
• Proficient in Microsoft Office and comfortable working with various administrative systems
• A proactive, hands-on and solutions-oriented mindset