EXECUTIVE ASSISTANT

MENCAST MARINE PTE LTD; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

MENCAST MARINE PTE LTD is looking for an Executive Assistant to provide comprehensive secretarial and administrative support to the CEO. In this role, you will manage communications, scheduling, and stakeholder engagement while enhancing executive productivity.

The ideal candidate should hold a diploma or degree in business administration, possess at least 2 years of experience in a similar role, and be proficient in Microsoft Office and business AI tools. This role offers the opportunity to support strategic initiatives and maintain professional relationships.

Qualifications

• Minimum 2 years of experience in a similar executive support role.
• High reliability and integrity in handling confidential information.

Responsibilities

• Manage the CEO’s electronic diary and optimize time and productivity.
• Serve as primary liaison between the CEO and stakeholders.
• Prepare meeting agendas and distribute materials for effective meetings.
• Record and distribute minutes and correspondence on behalf of the CEO.
• Provide strategic support in managing collaborations with business partners.

Skills

Proficient in Microsoft Office

Strong command of spoken and written English and Chinese

Demonstrated ability to multitask

Strong organizational skills

Education

Diploma or bachelor's degree in business administration or related field

Tools

Business AI tools

Job description

Company Overview

Mencast Holdings Ltd. and its subsidiaries (“Mencast” or the “Group”) are a leading regional provider of integrated Engineering and Maintenance, Repair and Overhaul (“MRO”) solutions. Founded in 1981, Mencast has established a strong reputation in the manufacture and repair of marine propellers and sterngear equipment. Building upon these core competencies, the Group has strategically diversified into high-growth sectors such as waste remediation, recycling, and value-added manufacturing.

Job Summary

Provide comprehensive secretarial and administrative support to the CEO, managing communications, scheduling, and stakeholder engagement to enhance executive productivity and uphold the organization’s professional image.

Responsibilities

• Manage the CEO’s electronic diary by scheduling, prioritizing, and coordinating appointments, meetings, and travel/hotel/Visa arrangements to optimize time and productivity.
• Serve as the primary liaison between the CEO and internal/external stakeholders by screening calls, handling enquiries, and negotiating with professionals on confidential and sensitive matters.
• Prepare, organize, and distribute meeting agendas and presentation materials to ensure effective and timely communication during executive meetings.
• Record, draft, and distribute accurate minutes and correspondence on behalf of the CEO to maintain clear documentation and follow-up actions.
• Welcome and advise visitors, representing the organization professionally and fostering positive relationships.
• Handle incoming and outgoing communications including mails, and electronic correspondence to support seamless executive operations.
• Provide strategic support to the CEO in managing collaborations with business partners, driving initiatives in emerging technologies, R&D innovation, and project execution, while contributing to the expansion of business development and marketing opportunities. Assist in coordinating and liaising with China-based partners, clients, and suppliers to ensure seamless business operations.
• Maintain confidentiality and demonstrate high integrity in managing sensitive information and executive affairs.
• Proactively identify and implement improvements in administrative processes to support the CEO’s strategic priorities.
• Undertake additional duties as assigned by the CEO and/or Corporate HR & Admin to support organizational goals.

Required competencies and certifications

• Diploma or bachelor's degree in business administration, Secretarial Studies, or a related field.
• Minimum 2 years of experience in a similar executive support role.
• Proficient in Microsoft Office applications and other business AI tools.
• Strong command of spoken and written English/Chinese to communicate effectively across diverse stakeholders/business partners.
• Demonstrated ability to multitask, plan, and prioritize workload to meet deadlines independently
• High reliability and integrity in handling confidential information.

Preferred competencies and qualifications

• Strong organizational and coordination skills with attention to detail.
• Excellent communication and interpersonal abilities for liaising withinternal and external stakeholders.
• Ability to manage multiple priorities and adapt to fast-paced environments.