Executive Administrative & Projects Coordinator

5G-Starlink Pte.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

5G-Starlink Pte. seeks an organized Administrative Assistant to support inter-department projects and client liaison, including preparing documentation and calendar management.

The role covers private equity fund marketing assistance, event planning, meeting coordination, and travel arrangements, with exposure to Bloomberg research and video conferencing tools. Fluency in English and Mandarin is preferred to serve multilingual clients.

Qualifications

• Polytechnic Diploma or equivalent is required.
• At least 3 years of experience as an administrative assistant.
• English and Mandarin communication skills for client interaction.
• Meticulous and well-organized with a sense of urgency.
• Good communication and interpersonal skills.
• Proficiency in MS Office and video conferencing tools (Zoom/Voov/Teams).
• Experience with Bloomberg is advantageous.

Responsibilities

• Assist in implementation of special projects across departments and with customers.
• Handle BondbloX Exchange project requirements: client tracking, webinars, and servicing with Client Accounts and Finance.
• Assist in private equity fund marketing and client administration work.
• Perform secretarial and general administrative duties for the department.
• Manage and schedule meetings, appointments and travel & accommodation arrangements.
• Coordinate with team to gather company news, research or information from Bloomberg.
• Organise and maintain timely and accurate record keeping for our transactions.
• Organise and plan events when required.
• Assist and cover assigned work from the Structured Finance unit.
• Handle claims and reimbursements.
• Other ad-hoc duties by Head of Department.

Skills

Microsoft Office

Bilingual English & Mandarin

Communication skills

Organizational skills

Meetings coordination

Education

Polytechnic Diploma or equivalent

Tools

Excel

PowerPoint

Video conferencing tools

Bloomberg

Job description

5G-Starlink Pte. seeks an organized Administrative Assistant to support inter-department projects and client liaison, including preparing documentation and calendar management.

The role covers private equity fund marketing assistance, event planning, meeting coordination, and travel arrangements, with exposure to Bloomberg research and video conferencing tools. Fluency in English and Mandarin is preferred to serve multilingual clients.