Executive Office & Events Coordinator

5G-Starlink Pte.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

5G-Starlink Pte. is seeking an organised Office Administrator to support daily operations in our Singapore office, handling events, logistics, and records with discretion.

You will coordinate gifts for occasions, arrange catering for company events, assist with travel expenses and invoices, and ensure databases and trackers stay accurate.

Additionally, you will cover reception, support fire drill training, maintain cleanliness around the office, and drive digitisation and SOP compliance.

Qualifications

• Experience with office administration and event coordination.
• Ability to maintain records and confidential information.
• Proficiency in English, both written and spoken.

Responsibilities

• Organises company gifts for occasions.
• Supports organizing logistics, bookings, and invites for events.
• Co-ordinate catering requirements for company wide events with HR and Comms.
• Supports senior managers in travel expenses and invoices.
• Raise Go To tickets to manage team distribution lists from onboarding /offboarding notifications.
• Records and manage contents of storage cabinet allocation.
• Photocopies scans and maintains records.
• Escalates issues to the office manager promptly.
• Ensures databases and tracker documentation are regularly updated.
• Digitize documentation and suggest improvements.
• Handles confidential information professionally and follows SOPs.
• Supports in keeping the office clean and tidy.
• Covers receptionist when on leave.
• Supports fire drill evacuation coordination.

Skills

Organised

Detail oriented

Time management

Interpersonal savvy

English proficiency

Independent worker

Microsoft Excel

Word

Outlook

SharePoint

Tools

Microsoft Excel

Word

Outlook

SharePoint

Job description

5G-Starlink Pte. is seeking an organised Office Administrator to support daily operations in our Singapore office, handling events, logistics, and records with discretion.

You will coordinate gifts for occasions, arrange catering for company events, assist with travel expenses and invoices, and ensure databases and trackers stay accurate.

Additionally, you will cover reception, support fire drill training, maintain cleanliness around the office, and drive digitisation and SOP compliance.