Executive Assistant to Chief Executive Officer

St Luke's ElderCare (SLEC); Singapore; On-site; SGD 61,000 - 84,000; Full time

Job summary

St Luke's ElderCare (SLEC) is seeking an Executive Assistant to the CEO to join the CEO Office. This role goes beyond calendar management, acting as a trusted partner to help keep leadership operations running smoothly so the CEO and senior leaders can focus on serving the organisation, colleagues, and the seniors in our care.

You will coordinate executive schedules, prepare high-quality materials, support board meetings, track key priorities, and connect internal and external stakeholders to

Qualifications

• A degree and relevant experience in executive support, executive administration or support to a leadership team in a dynamic and fast-paced environment.
• Excellent organisational skills with the ability to manage competing priorities and deadlines effectively.
• Strong written and verbal communication skills, with the ability to prepare professional and well-structured materials.
• Confidence working with senior leaders, board members and diverse internal and external stakeholders.
• A proactive, dependable, resourceful and service-oriented approach, with strong attention to detail.
• High standards of professionalism, discretion and integrity when handling sensitive information.
• Proficiency in Microsoft 365 applications, including Outlook, Word, PowerPoint and Excel.
• Experience in healthcare, community care, social services, board administration or corporate secretariat support will be an advantage.

Responsibilities

• Keep priorities moving — manage the CEO's calendar, meetings, travel and key appointments.
• Prepare leaders for success — prepare presentations, reports, briefing papers and meeting materials.
• Bring people together — coordinate meetings and support stakeholder engagement.
• Support governance excellence — organise board, committee and leadership meetings, including meetings preparation, minutes-taking and logistics.
• Drive follow-through — monitor action items, timelines and key deliverables.
• Be a trusted connection point — serve as a liaison between the CEO Office and internal and external stakeholders.
• Keep information organised — maintain accurate records, documentation and filing systems.
• Support the engine room — provide administrative and coordination support for CEO office initiatives and projects.

Skills

Executive support

Stakeholder communication

Organisational skills

Discretion

Attention to detail

Education

Degree in related field

Tools

Microsoft 365

Outlook

Word

PowerPoint

Excel

Job description

Help leaders stay focused on what matters most.

Are you someone who enjoys bringing order to complexity, connecting people, and ensuring that important things happen at the right time and in the right way?

We're looking for an Executive Assistant to the CEO to join our CEO Office. This role goes beyond calendar management and meeting coordination. You'll be a trusted partner who helps keep leadership operations running smoothly, enabling the CEO and senior leaders to focus on serving our organisation, our colleagues, and the seniors entrusted to our care.

From coordinating executive schedules and preparing high-quality materials, to supporting board meetings and helping track key priorities, you'll play an important role behind the scenes in keeping everything connected, organised and moving forward.

We're looking for someone who is warm, professional, highly organised and dependable. Someone who enjoys helping others succeed, pays attention to the details, and understands that great support often means anticipating needs before they arise.

What you'll get to do

• Keep priorities moving — manage the CEO's calendar, meetings, travel and key appointments.
• Prepare leaders for success — prepare presentations, reports, briefing papers and meeting materials.
• Bring people together — coordinate meetings and support stakeholder engagement.
• Support governance excellence — organise board, committee and leadership meetings, including meetings preparation, minutes-taking and logistics.
• Drive follow-through — monitor action items, timelines and key deliverables.
• Be a trusted connection point — serve as a liaison between the CEO Office and internal and external stakeholders.
• Keep information organised — maintain accurate records, documentation and filing systems.
• Support the engine room — provide administrative and coordination support for CEO office initiatives and projects.

You might be our kind of person if you...

• Thrive in a fast-paced environment and enjoy keeping things organised.
• Are proactive, resourceful and attentive to details.
• Communicate confidently with senior leaders and stakeholders.
• Handle confidential information with professionalism and discretion.
• Take pride in delivering excellent support and enabling others to succeed.

What you'll bring

• A degree and relevant experience in executive support, executive administration or support to a leadership team in a dynamic and fast-paced environment.
• Excellent organisational skills with the ability to manage competing priorities and deadlines effectively.
• Strong written and verbal communication skills, with the ability to prepare professional and well-structured materials.
• Confidence working with senior leaders, board members and diverse internal and external stakeholders.
• A proactive, dependable, resourceful and service-oriented approach, with strong attention to detail.
• High standards of professionalism, discretion and integrity when handling sensitive information.
• Proficiency in Microsoft 365 applications, including Outlook, Word, PowerPoint and Excel.
• Experience in healthcare, community care, social services, board administration or corporate secretariat support will be an advantage.