Executive Assistant / Business Support

Lives Group; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Lives Group in Singapore is seeking an experienced executive assistant to provide business support and coordinate corporate strategy execution for the CEO office. The role involves minute-taking during management meetings, preparing presentations, and liaising with Legal and Regulatory teams to ensure compliance and smooth operations.

You will manage scheduling, travel arrangements for the CEO and senior management, and support the Marketing Communications with project administration.

Qualifications

• Degree or Diploma in Business or Sciences.
• 3–5 years of working experience, preferably at management level.
• Professional demeanor with strong written and verbal communication.

Responsibilities

• Provide full secretarial and executive administrative support for CEO and CSO.
• Take detailed minutes during meetings and during management reviews; prepare agendas and materials.
• Coordinate corporate communications and prepare presentations for internal/external use.
• Liaise with Legal Counsel and Regulatory Compliance on business matters.
• Manage scheduling, travel planning for CEO/CSO and senior management; organize CEO office events.

Skills

Executive support

Secretarial duties

Calendar management

Communication skills

MS Office proficiency

Education

Bachelor's / Diploma in Business or Sciences

Tools

MS Office Suite

Job description

Permanent

Job Description

Responsibilities:

This role is responsible for providing business support assistance, corporate strategy(executional) support, and coordinating marketing communications for the CEO office. The role reports to CEO and involves handling various tasks and responsibilities in both offices to ensure the smooth functioning of daily operations and the overall efficiency of the business and the responsibilities associated with the role :

Business Support:

• Provide full secretarial and executive administrative support for the CEO and CSO (Chief Strategy Officer)
• Detailed minute-taking during meetings and presentations during management meetings and when needed by CEO and/or CSO
• Coordinate the corporate communication and prepare corporate presentations needed for internal purposes or external correspondence
• Liaise with Legal Counsel and Regulatory Compliance on managing matters of the business
• Manage scheduling, prioritization and preparation for all engagements and coordinate/plan travel schedules involving the CEO and CSO, and Senior Management Team(where needed)
• Preparation/compilation of management reports, statistics, presentations, meeting agendas, as well as prepare presentation materials for strategic meetings
• Support on corporate strategy project management and tasks
• Understanding budgeting and expense management – financial acumen will be advantageous
• Act as the prime interface to the CEO and working teams, specifically the senior leadership
• Support marketing communications with the Marketing team in terms of project administration and
• Organise CEO office events and team-building sessions
• Other ad-hoc duties as assigned by the CEO

Requirements:

• Degree/ Diploma, Business or the Sciences
• 3 to 5 years of working experience, preferably with the management level
• Maintaining a high level of professionalism in all interactions
• Good communication skills, both written and verbal
• Ability to handle multiple tasks simultaneously
• Proficient in MS Office applications (Outlook, Words, PowerPoint, Excel, etc.) especially Excel and PowerPoint

Job Snapshot

Updated Date

18-02-2024

Job ID

LIVESGROUP_67

Department

Corporate Administration

Location