Executive Assistant to Senior Leadership (Investment Firm)

PHAIDON INTERNATIONAL (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 85,000 - 125,000; Full time

Job summary

PHAIDON INTERNATIONAL (SINGAPORE) PTE. LTD. is seeking an experienced Executive Assistant to provide dedicated support to a senior principal.

The role encompasses executive support and personal assistance with a high level of confidentiality, ideal for someone who has worked directly with a CEO, Founder or Chairman and can operate independently. The successful candidate will manage a complex calendar, coordinate domestic and international travel, prepare expense reports, and support the

Qualifications

• At least 7 years of experience as an Executive Assistant or similar role, with direct support to a CEO, Founder, Chairman or equivalent.
• Experience supporting a principal with multiple board or business commitments.

Responsibilities

• Manage a busy and complex calendar, coordinating meetings and calls with internal and external stakeholders.
• Plan and coordinate domestic and international travel, including itineraries, visas and accommodation.
• Prepare and process expense reports accurately and on time.
• Manage and prioritise correspondence and communications on behalf of the principal.
• Coordinate board and business meetings, including logistics and materials.
• Handle personal assistant tasks as required.
• Handle confidential and sensitive information with discretion.
• Provide general administrative and office support as required.

Skills

Calendar management

Travel coordination

Expense reporting

Communications management

Board meeting support

Personal assistance

Confidentiality

Job description

Our client is a private investment firm looking to hire an Executive Assistant to provide dedicated support to a senior principal with a broad range of board and business commitments.

The role covers executive support and personal assistance, with a high level of confidentiality. It would suit an experienced Executive Assistant who has worked directly with a CEO, Founder or Chairman and is comfortable operating independently.

Responsibilities for the Executive Assistant:

• Manage a busy and complex calendar, coordinating meetings and calls with internal and external stakeholders
• Plan and coordinate domestic and international travel, including itineraries, visas and accommodation
• Prepare and process expense reports accurately and on time
• Manage and prioritise correspondence and communications on behalf of the principal
• Coordinate board and business meetings, including logistics and materials
• Handle personal assistant tasks as required
• Handle confidential and sensitive information with discretion
• Provide general administrative and office support as required

Requirements for the Executive Assistant:

• At least 7 years of experience as an Executive Assistant or similar role, with direct support to a CEO, Founder, Chairman or equivalent
• Experience supporting a principal with multiple board or business commitments