Personal Assistant

TEMPUS FUGIT; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

TEMPUS FUGIT is seeking an organized Administrative / Personal Assistant to support the executive team and daily office operations in Singapore. You will manage complex schedules, coordinate travel, handle confidential information, and act as a liaison with internal and external stakeholders.

The role requires discretion, strong communication, and the ability to multitask in a fast-paced environment, with responsibilities spanning reports, spreadsheets, and office logistics.

Qualifications

• Proven experience as PA/EA/Administrative Assistant.
• Excellent written and verbal communication.
• Discretion and confidentiality in handling sensitive information.
• Strong multitasking in a fast-paced environment.

Responsibilities

• Coordinate executive calendars, travel, and expenses.
• Manage communications and office correspondence.
• Prepare reports, presentations, and documents.
• Liaise with internal and external stakeholders.
• Oversee office supplies and workflow efficiency.

Skills

Personal Assistant

Executive Assistant

Administrative Assistant

MS Office

Google Workspace

Discretion

Tools

MS Office

Google Workspace

AI task management

Job description

We are looking for a highly organized Administrative / Personal Assistant to support both our daily office operations and the personal and professional schedules of our executive team. In this role, you will be the backbone of our workplace efficiency, ensuring smooth office workflows while providing dedicated, confidential support to leadership. Operating within a fast-paced corporate environment, you will act as a critical gatekeeper, managing schedules, confidential records, and client communications. This role requires exceptional attention to detail, strict adherence to discretion, and the ability to pivot quickly in a dynamic market.

Executive & Personal Support

• Manage Schedules: Coordinate calendars, manage ongoing events, book appointments, and handle personal errands or reminders for leadership.
• Coordinate Travel: Arrange comprehensive travel itineraries, flights, hotels, and transportation (when required).
• Maintain Confidentiality: Handle sensitive personal and corporate information with absolute discretion.
• Act as Liaison: Serve as the primary gatekeeper and point of contact between executives and internal/external stakeholders.

Office & Operations Support

• Manage Communications: Answer incoming phone calls, direct messages, and sort daily mail or emails.
• Handle Documents: Create, edit, and organize professional reports, presentations, edms, and spreadsheets.
• Maintain Supplies: Track office inventory, lockers, order new supplies, and ensure the workspace remains organized.
• Support Accounts: Help process basic invoices, receipts, and executive expense reports.

Requirements and Skills

• Experience: Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• Computer Skills: High proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace, usage of AI to manage basic tasks.
• Communication: Exceptional written and verbal communication skills.
• Adaptability: Strong problem-solving abilities and the capacity to multitask in a fast-paced environment.
• Reliability: High level of integrity, discretion, and professionalism.