Executive Admin & Office Ops Lead - Singapore

Multiplier Technologies Private Limited; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Multiplier Technologies Private Limited in Singapore is seeking an Executive Admin Assistant to support day-to-day office operations, events, document handling, and cross-functional coordination. You will help ensure the office runs smoothly, support visitors and stakeholders, and manage confidential materials with discretion in a fast-paced, global environment.

The role requires strong organizational skills, attention to detail, and excellent written and verbal English.

Qualifications

• 2+ years of experience in an office administration, front-desk, or executive support role.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and stakeholders in a fast-paced environment.
• Discretion and professionalism when handling confidential information and documents.
• Strong written and verbal communication skills in English.
• Based in or eligible to work in Singapore.

Responsibilities

• Manage day-to-day office operations, including visitor management and front-desk coordination.
• Administer building and office access cards for employees, contractors, and visitors.
• Track and process rental and facilities-related payments, and liaise with landlords and vendors as needed.
• Maintain office supplies, pantry stock, and vendor relationships (cleaning, maintenance, F&B, etc.).
• Ensure the office is a safe, well-presented, and functional environment at all times.
• Plan and execute company events, team offsites, and celebrations in Singapore.
• Coordinate logistics for internal and external events, including venues, catering, and vendors.
• Support regional or global events hosted out of the Singapore office.
• Provide administrative and logistical support to Marketing, Sales, and other functions on an as-needed basis.
• Assist with ad hoc projects and initiatives across departments.
• Manage soft- and hard-copy document support, including filing, storage, and retrieval.
• Support global compliance requirements related to document handling and record-keeping.
• Manage company seals and stamps, including secure custody and authorized use.
• Handle secure, confidential, and fragile items with appropriate care and protocols.
• Coordinate courier pickups and deliveries, and manage stakeholders across departments and external parties.

Skills

Office administration

Front-desk

Executive support

Organization

Communication in English

Tools

Google Workspace

MS Office

Job description

Multiplier Technologies Private Limited in Singapore is seeking an Executive Admin Assistant to support day-to-day office operations, events, document handling, and cross-functional coordination. You will help ensure the office runs smoothly, support visitors and stakeholders, and manage confidential materials with discretion in a fast-paced, global environment.

The role requires strong organizational skills, attention to detail, and excellent written and verbal English.