Executive Admin & Travel, Events & Ops Lead

TVS MOTOR COMPANY LIMITED SINGAPORE BRANCH; Singapore; On-site; SGD 45,000 - 75,000; Full time

Job summary

TVS Motor Company Limited Singapore Branch is seeking an experienced executive administrator to support senior management across Singapore offices, ensuring efficient daily operations and high-quality administrative services. You will manage complex travel, coordinate meetings and events, oversee facilities and procurement, and liaise with vendors to maintain smooth office operations.

The ideal candidate holds a Diploma or Degree in business administration with 3–5 years of admin or executive

Qualifications

• Diploma or Degree in Business Administration, Management or a related discipline.
• Minimum 3 to 5 years of experience in administration, executive support, office management or corporate services.
• Experience supporting senior leadership and managing travel arrangements.
• Experience in event coordination and facilities administration preferred.

Responsibilities

• Provide end-to-end executive and administrative support to senior management.
• Coordinate complex travel arrangements including flights, hotels, visas and related documentation.
• Manage meeting schedules, calendar management and meeting arrangements.
• Manage travel claims, travel allowances and related documentation.
• Coordinate relocation support, accommodation arrangements and maintenance matters.
• Handle letters of invitation, employment verification letters and related correspondence.
• Support visiting employees and guests with travel and meeting logistics.
• Coordinate travel bookings and liaise with travel agencies and hotels.
• Maintain hotel listings and preferred accommodations; ensure compliance with policies.
• Oversee facilities, vendor management, maintenance and office operations across locations.
• Procure pantry supplies, stationery and inventory; manage stock levels.
• Coordinate corporate events, engagement activities and meetings; manage budgets and invoices.
• Source quotations, manage vendor relationships and track contract renewals.

Skills

Planning

Coordination

Organization

Multitasking

Interpersonal skills

Stakeholder management

Communication

Education

Diploma or Degree in Business Administration/Management

Tools

Microsoft Office

Job description

TVS Motor Company Limited Singapore Branch is seeking an experienced executive administrator to support senior management across Singapore offices, ensuring efficient daily operations and high-quality administrative services. You will manage complex travel, coordinate meetings and events, oversee facilities and procurement, and liaise with vendors to maintain smooth office operations.

The ideal candidate holds a Diploma or Degree in business administration with 3–5 years of admin or executive