Executive Admin & Office Operations Leader

VEEAM SOFTWARE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Vacation days 15–21

Private medical plan

Dental insurance

Wellbeing allowance

Life and accident insurance

Learning resources & events

Job summary

Veeam Software is seeking an Office Manager & Executive Assistant in Singapore to ensure smooth day-to-day operations and to back up the Executive Assistant and SVP as needed. The role splits 60% office management and 40% EA support, offering exposure to a fast-paced, high-tech environment.

The ideal candidate has 5+ years supporting senior executives, strong MS Office skills, and a proactive, service-oriented mindset.

Qualifications

• 5+ years supporting senior executives and managing office operations.
• Proficient in Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Experience in fast-paced multinational environments.
• Experience coordinating office vendors and facilities.
• Discretion and confidentiality in handling information.
• Willingness to learn new technologies.

Responsibilities

• Oversee day-to-day office operations and facilities.
• Provide backup support to the SVP during the EA's absence.
• Manage calendars, travel arrangements, and meeting coordination.
• Coordinate vendor services and office-related spending.
• Assist the EA with administrative tasks as needed.

Skills

Office management

Executive support

MS Office

Organization

Communication

Vendor coordination

High-tech environment

Discretion

Tools

Microsoft Office Suite

Job description

Veeam Software is seeking an Office Manager & Executive Assistant in Singapore to ensure smooth day-to-day operations and to back up the Executive Assistant and SVP as needed. The role splits 60% office management and 40% EA support, offering exposure to a fast-paced, high-tech environment.

The ideal candidate has 5+ years supporting senior executives, strong MS Office skills, and a proactive, service-oriented mindset.