Executive Assistant - Singapore

Multiplier Technologies Private Limited; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Multiplier Technologies Private Limited in Singapore is seeking an Executive Admin Assistant to support day-to-day office operations, events, document handling, and cross-functional coordination. You will help ensure the office runs smoothly, support visitors and stakeholders, and manage confidential materials with discretion in a fast-paced, global environment.

The role requires strong organizational skills, attention to detail, and excellent written and verbal English.

Qualifications

• 2+ years of experience in an office administration, front-desk, or executive support role.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and stakeholders in a fast-paced environment.
• Discretion and professionalism when handling confidential information and documents.
• Strong written and verbal communication skills in English.
• Based in or eligible to work in Singapore.

Responsibilities

• Manage day-to-day office operations, including visitor management and front-desk coordination.
• Administer building and office access cards for employees, contractors, and visitors.
• Track and process rental and facilities-related payments, and liaise with landlords and vendors as needed.
• Maintain office supplies, pantry stock, and vendor relationships (cleaning, maintenance, F&B, etc.).
• Ensure the office is a safe, well-presented, and functional environment at all times.
• Plan and execute company events, team offsites, and celebrations in Singapore.
• Coordinate logistics for internal and external events, including venues, catering, and vendors.
• Support regional or global events hosted out of the Singapore office.
• Provide administrative and logistical support to Marketing, Sales, and other functions on an as-needed basis.
• Assist with ad hoc projects and initiatives across departments.
• Manage soft- and hard-copy document support, including filing, storage, and retrieval.
• Support global compliance requirements related to document handling and record-keeping.
• Manage company seals and stamps, including secure custody and authorized use.
• Handle secure, confidential, and fragile items with appropriate care and protocols.
• Coordinate courier pickups and deliveries, and manage stakeholders across departments and external parties.

Skills

Office administration

Front-desk

Executive support

Organization

Communication in English

Tools

Google Workspace

MS Office

Job description

Executive Admin Assistant

Location: Singapore - On-site

Type of Employment: Full-time

About the Role

We are seeking an Admin Assistant to support day-to-day office operations, events management, document and courier handling, and cross-functional coordination for our Singapore office. You will help ensure the office runs smoothly, visitors and stakeholders are well supported, and sensitive documents and materials are handled securely and compliantly. This role suits someone highly organized, discreet, and comfortable managing multiple priorities and stakeholders in a fast-paced, global environment.

Core Responsibilities

Office Management

• Manage day-to-day office operations, including visitor management and front-desk coordination
• Administer building and office access cards for employees, contractors, and visitors
• Track and process rental and facilities-related payments, and liaise with landlords and vendors as needed
• Maintain office supplies, pantry stock, and vendor relationships (cleaning, maintenance, F&B, etc.)
• Ensure the office is a safe, well-presented, and functional environment at all times

Events Management

• Plan and execute company events, team offsites, and celebrations in Singapore
• Coordinate logistics for internal and external events, including venues, catering, and vendors
• Support regional or global events hosted out of the Singapore office

Cross-Functional Support

• Provide administrative and logistical support to Marketing, Sales, and other functions on an as-needed basis
• Assist with ad hoc projects and initiatives across departments

Document Handling and Courier Management

• Manage soft- and hard-copy document support, including filing, storage, and retrieval
• Support global compliance requirements related to document handling and record-keeping
• Manage company seals and stamps, including secure custody and authorized use
• Handle secure, confidential, and fragile items with appropriate care and protocols
• Coordinate courier pickups and deliveries, and manage stakeholders across departments and external parties

What We’re Looking For

• 2+ years of experience in an office administration, front-desk, or executive support role
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities and stakeholders in a fast-paced environment
• Discretion and professionalism when handling confidential information and documents
• Strong written and verbal communication skills in English
• Proficiency with common office and productivity tools (e.g. Google Workspace, MS Office)
• Based in or eligible to work in Singapore