Executive Admin & Secretariat Specialist

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 31,000 - 50,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. is seeking an experienced Administrative Assistant to support the CEO/MD and oversee office operations in Singapore.

The role requires a Diploma or higher in Business Administration and at least 3 years of secretarial experience, with strong MS Excel skills and meticulous coordination with vendors and staff. The successful candidate will manage travel arrangements, invoices, facilities, communications, and events, contributing to governance and ESG initiatives as part of

Qualifications

• Diploma or higher in Business Administration or related field.
• 3 years of experience in administrative or secretarial support role.
• Well versed in Microsoft Excel formulas and Pivot Tables.

Responsibilities

• Answer mainline calls and front desk.
• Arrange international and local courier services.
• Book flights, travel insurance, visas, hotels, and wifi for staff travel.
• Coordinate mobile phone assignments, usage monitoring, and inventory.
• Support office operations, facilities coordination and correspondence.
• Verify admin invoices and company credit card receipts.
• Manage office supplies and equipment.
• Liaise with building management and vendors.
• Manage overseas guest hotel bookings, refreshments and restaurant reservations.
• Arrange staff events, learning sessions, and volunteer activities.
• Publish divisional newsletters and contribute to the company-wide newsletter.
• Coordinate ESG reporting within the division and recycling initiatives.
• Prepare presentation materials for the Sustainability Committee.
• Ensure compliance with internal policies, audits, and governance.
• Assist CEO/MD with travel and expense claims.
• Provide personal assistance to MD/CEO, update calendar and reminders.
• Handle tenancy agreements and housing matters for senior management.
• Support senior management with ad-hoc administrative tasks.

Skills

Administrative support

Excel formulas

Pivot tables

Office coordination

Education

Diploma or higher in Business Administration

Tools

Microsoft Excel

Job description

TRUST RECRUIT PTE. LTD. is seeking an experienced Administrative Assistant to support the CEO/MD and oversee office operations in Singapore.

The role requires a Diploma or higher in Business Administration and at least 3 years of secretarial experience, with strong MS Excel skills and meticulous coordination with vendors and staff. The successful candidate will manage travel arrangements, invoices, facilities, communications, and events, contributing to governance and ESG initiatives as part of