Executive Admin & Calendar Specialist

J.S.W; Singapore; On-site; SGD 26,000 - 33,000; Full time

Job summary

J.S.W in Singapore is seeking a proactive receptionist/secretary to support executives with calendar management, travel coordination, and office administration.

You will screen calls and emails, handle travel bookings and itineraries, maintain filing systems, process expenses, and assist with ad hoc duties as needed. Ideal for entry-level candidates with strong interpersonal skills and proficiency in Microsoft Office.

Qualifications

• Good interpersonal skills and empathy.
• Entry-level candidate in Secretarial/Executive/Receptionist or equivalent preferred.

Responsibilities

• Manage calendars to prevent double-bookings for high-priority client consultations and property viewings.
• Screen calls and manage email inboxes to ensure timely responses.
• Coordinate travel, transport, hotel bookings and itineraries for business trips.
• Maintain digital and physical filing, process expenses and manage office supplies.
• Handle any other duties as designated.

Skills

Microsoft Office

Good organisational skills

Good with windows applications

Education

Entry level specialized in Secretarial/Executive/Receptionist/Front Desk/Hospitality & Personal Assistant or equivalent

Tools

Windows OS

Job description

J.S.W in Singapore is seeking a proactive receptionist/secretary to support executives with calendar management, travel coordination, and office administration.

You will screen calls and emails, handle travel bookings and itineraries, maintain filing systems, process expenses, and assist with ad hoc duties as needed. Ideal for entry-level candidates with strong interpersonal skills and proficiency in Microsoft Office.