Executive Admin & Operations Specialist

XT XING TECHNOLOGIES SG PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A technology company in Singapore is seeking a Business Administration Secretary to provide crucial administrative support to managers and executives. The ideal candidate will effectively manage schedules, maintain a professional office environment, and handle sensitive documents. Key responsibilities include gatekeeping, email management, and organizing travel and meetings. Applicants should possess strong Microsoft 365 skills, discretion, and at least 2 years of administrative experience. This role offers an opportunity to thrive in a dynamic work environment.

Qualifications

• Usually 2–5 years of experience in an Administrative role.
• Ability to manage sensitive business documentation with precision.
• Experience in organizing meetings and events.

Responsibilities

• Provide administrative support to managers and executives.
• Manage calendars and schedule appointments.
• Organize and coordinate travel arrangements.

Skills

Advanced knowledge of Microsoft 365

High typing speed (50-60+ WPM)

Project management tools

Videoconferencing tools (Zoom, Teams)

Discretion

Exceptional time-management skills

Professional communication

Education

Diploma / Degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

A technology company in Singapore is seeking a Business Administration Secretary to provide crucial administrative support to managers and executives. The ideal candidate will effectively manage schedules, maintain a professional office environment, and handle sensitive documents. Key responsibilities include gatekeeping, email management, and organizing travel and meetings. Applicants should possess strong Microsoft 365 skills, discretion, and at least 2 years of administrative experience. This role offers an opportunity to thrive in a dynamic work environment.