Executive Admin & Operations Lead

Singapore Management University; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Singapore Management University is seeking an experienced office administrator to support the Vice Provost (Faculty Matters) and Associate Provost (Faculty Matters). The role involves managing calendars, arranging travel, processing claims, and sustaining efficient office operations within the Provost's Office.

The incumbent will coordinate logistics for events, handle PO-related tasks, and contribute to procurement and office supply management, collaborating with multiple units to ensure smooth

Qualifications

• Diploma or Degree with at least 3 years of experience in office management or executive support.
• Strong MS Office skills and familiarity with administrative software.
• Prior budgeting, finance, or procurement exposure is an advantage.
• Excellent organizational, communication, and writing abilities.

Responsibilities

• Provide general secretarial and administrative support for Vice Provost (Faculty Matters) and Associate Provost (Faculty Matters).
• Manage calendars and arrange meeting schedules.
• Prepare travel documents including bookings and itineraries.
• Process claims and expenses for reimbursement.
• Act as custodian of the Vice Provost (Faculty Matters) email account.
• Support logistics for events and programmes involving faculty matters.

Skills

Office management

Personal assistant

Administrative experience

Education

Diploma or Degree

Tools

MS Office

Job description

Singapore Management University is seeking an experienced office administrator to support the Vice Provost (Faculty Matters) and Associate Provost (Faculty Matters). The role involves managing calendars, arranging travel, processing claims, and sustaining efficient office operations within the Provost's Office.

The incumbent will coordinate logistics for events, handle PO-related tasks, and contribute to procurement and office supply management, collaborating with multiple units to ensure smooth