Executive Admin & Meetings Coordinator

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 45,000 - 56,000; Full time

Job summary

The Supreme HR Advisory Pte Ltd in Singapore is seeking a Corporate Administrative Executive to coordinate meetings, prepare materials, take minutes, and maintain records while supporting internal communications and policy updates.

Based in Singapore near MacRitchie, the role runs 9am–6:30pm, Monday to Friday. Requires 3+ years in admin/executive support in hospitality, minute-taking experience, and flexibility for after-hours corporate meetings or events.

Qualifications

• 3+ years of admin / executive support experience in hospitality industry
• Experience attending corporate meetings and preparing meeting minutes
• Experience in minute-taking
• Able to work beyond regular office hours and weekends for corporate meetings or events

Responsibilities

• Coordinate meetings, schedules, and administrative activities
• Prepare meeting materials, minutes taking, maintain records, and follow up on action items
• Support internal communications, documentation, and policy updates
• Maintain proper filing systems and ensure records are organized and accessible
• Assist in corporate events, meetings, and organizational initiatives
• Provide administrative support for special projects and community engagement activities
• Coordinate with internal and external stakeholders to support operational effectiveness
• Support governance-related activities, including documentation and meeting administration
• Assist with event logistics, planning, and execution
• Undertake ad-hoc duties and cross-functional support as assigned

Skills

Meeting coordination

Minute taking

Administrative support

Stakeholder coordination

Job description

The Supreme HR Advisory Pte Ltd in Singapore is seeking a Corporate Administrative Executive to coordinate meetings, prepare materials, take minutes, and maintain records while supporting internal communications and policy updates.

Based in Singapore near MacRitchie, the role runs 9am–6:30pm, Monday to Friday. Requires 3+ years in admin/executive support in hospitality, minute-taking experience, and flexibility for after-hours corporate meetings or events.