Executive Admin — MD Support & Corporate Services

Sime Darby; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Performance Motors Limited is seeking an Executive, Admin to support the Managing Director and oversee Corporate Services and CSR-related admin tasks in Singapore.

You will coordinate calendars, arrange travel, prepare reports, process invoices, and liaise with internal and external stakeholders while maintaining confidentiality and high professionalism. A Diploma or Degree in Business Admin is required, with 2–4 years of relevant experience. Proficiency in Microsoft Office is essential.

Qualifications

• Diploma or Degree in Business Administration or a related field.
• Minimum 2–4 years of experience in administrative or executive support roles.
• Strong organisational and time management skills with the ability to prioritise effectively.
• Excellent communication and interpersonal skills, with a high level of professionalism and discretion.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks and work independently in a fast-paced environment.
• Strong attention to detail and teamwork.

Responsibilities

• Provide comprehensive executive support to the Managing Director, including calendar management, prioritisation of appointments, and resolution of scheduling conflicts.
• Prepare and manage confidential correspondence, expense claims, travel arrangements, itineraries, and meeting materials with a high level of accuracy and discretion.
• Coordinate meetings, develop agendas, record minutes where required, and track follow-up actions to ensure timely completion.
• Act as a key liaison between the Managing Director and internal as well as external stakeholders, maintaining professional, responsive, and confidential communication.
• Provide ad hoc support on presentations, reports, research, administrative duties, and special projects as assigned.
• Arrange travel, accommodation, airport transfers, and local transportation for visiting guests and regional leadership.
• Prepare detailed itineraries, manage logistics, and provide on-site support to ensure a seamless and professional hospitality experience.
• Manage and distribute incoming mail to relevant departments in a timely manner.
• Provide administrative support to HOD, including claims submission, document preparation, and information collation.
• Respond to emails and enquiries within stipulated service turnaround time (within 3 working days).
• Process and track Corporate Services-related invoices (e.g., travel, petrol/EV, photocopier, etc.).
• Prepare reports, presentations, and supporting documentation for Corporate Services.
• Coordinate travel bookings and logistics arrangements for HODs.
• Support ad hoc duties and additional responsibilities as assigned.
• Provide administrative and coordination support to the HOD in planning and organising CSR initiatives for the organisation.
• Support the execution of CSR activities and events, including participation where required.
• Process and track CSR-related invoices, claims, and submissions to ensure accurate and timely documentation.
• Support additional ad hoc duties and responsibilities as assigned.

Skills

Organisational skills

Communication skills

Discretion

Multi-tasking

Independence

Education

Diploma or Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Performance Motors Limited is seeking an Executive, Admin to support the Managing Director and oversee Corporate Services and CSR-related admin tasks in Singapore.

You will coordinate calendars, arrange travel, prepare reports, process invoices, and liaise with internal and external stakeholders while maintaining confidentiality and high professionalism. A Diploma or Degree in Business Admin is required, with 2–4 years of relevant experience. Proficiency in Microsoft Office is essential.