Secretary cum Admin

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 54,000 - 85,000; Full time

Benefits offered by this job

Competitive remuneration package

Comprehensive range of benefits

Job summary

People Profilers Pte Ltd in Queenstown, Singapore, is seeking an experienced Executive Assistant to provide comprehensive support to the Managing Director. The role covers calendar management, travel coordination, and preparation of confidential documents, reports, and presentations.

You will liaise with internal and external stakeholders, arrange CSR events, manage invoices, and oversee administrative duties across departments.

Qualifications

• Diploma or Degree in Business Administration, Management, or related disciplines.
• 2–3 years of experience in Executive Assistant, Personal Assistant, Office Administration, or Corporate Services roles.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide full executive support to the Managing Director, including calendar management, appointment scheduling, and meeting coordination.
• Prepare confidential correspondence, reports, presentations, expense claims, travel arrangements, and meeting materials.
• Organize meetings, prepare agendas, record minutes when required, and monitor follow-up actions.
• Act as the liaison between the Managing Director and internal/external stakeholders, ensuring professional communication.
• Assist with research, reporting, administrative duties, and special projects as assigned.
• Coordinate travel, accommodation, airport transfers, and transportation arrangements for visiting guests and regional leadership.
• Prepare detailed itineraries and provide logistical support to ensure a seamless guest experience.
• Manage and distribute incoming mail; provide administrative support to Heads of Department.
• Respond to emails and enquiries within stipulated service standards.
• Process and monitor Corporate Services-related invoices and payments.
• Prepare reports, presentations, and supporting documentation.
• Coordinate travel bookings and logistics for Heads of Department.
• Support the planning, coordination, and execution of CSR initiatives and events.
• Assist with event logistics and participate in CSR activities when required.
• Process and track CSR-related invoices, claims, and documentation.
• Maintain accurate records and provide administrative support for CSR programmes.
• Support ad-hoc CSR-related projects and responsibilities.

Skills

Calendar management

Meeting coordination

Travel arrangements

Stakeholder liaison

Discretion & professionalism

Education

Business Administration degree

Tools

Microsoft Office

Job description

Work Location: Queenstown

Working Hours: 830AM - 630PM, 5 days work week

*Basic + VB*

• Provide full executive support to the Managing Director, including calendar management, appointment scheduling, and meeting coordination.

• Prepare confidential correspondence, reports, presentations, expense claims, travel arrangements, and meeting materials.

• Organize meetings, prepare agendas, record minutes when required, and monitor follow-up actions.

• Act as the key liaison between the Managing Director and internal/external stakeholders, ensuring professional and discreet communication.

• Assist with research, reporting, administrative duties, and special projects as assigned.

• Coordinate travel, accommodation, airport transfers, and transportation arrangements for visiting guests and regional leadership.

• Prepare detailed itineraries and provide logistical support to ensure a seamless guest experience.

• Manage and distribute incoming mail to relevant departments promptly.

• Provide administrative support to Heads of Department, including claims processing, document preparation, and information collation.

• Respond to emails and enquiries within stipulated service standards.

• Process and monitor Corporate Services-related invoices and payments.

• Prepare reports, presentations, and supporting documentation.

• Coordinate travel bookings and logistics for Heads of Department.

• Support the planning, coordination, and execution of CSR initiatives and events.

• Assist with event logistics and participate in CSR activities when required.

• Process and track CSR-related invoices, claims, and documentation.

• Maintain accurate records and provide administrative support for CSR programmes.

• Support ad-hoc CSR-related projects and responsibilities.

Requirements

• Diploma or Degree in Business Administration, Management, or related disciplines.

• 2 - 3 years of experience in Executive Assistant, Personal Assistant, Office Administration, or Corporate Services roles.

• Strong organizational, multitasking, and time management skills.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Ability to handle confidential information with discretion and professionalism.

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

People Profilers Pte Ltd

EA Registration Number: R25127279

EA license number 02C4944

EA Personnel: Lee Kah Yung (Roger)