Assistant Manager / Senior Executive (Operations)

Nanyang Technological University Singapore; Singapore; On-site; SGD 33,480 - 53,568; Full time

Job summary

Nanyang Technological University (NTU) hosts AI Singapore (AISG) and seeks an administrative professional to support AISG's office operations. You will coordinate procurement matters, track assets, onboard/offboard staff, manage facilities and support meetings and events, reporting to senior management.

Requirements include a degree and at least two years in a relevant field, strong time and resource management, and the ability to handle multiple deadlines.

Qualifications

• Degree required; at least 2 years’ experience in a relevant field.
• Strong time, task and resource management skills.
• Detail-oriented, organised and able to manage multiple deadlines and high operational volumes.

Responsibilities

• Coordinate procurement activities (Small Value Purchase, Simplified Quotation, Invitation to Quote, Direct Contracting & Invitation to Tender) in line with university policies.
• Support AISG office operations, track assets, onboard/offboard AISG staff, and manage the office environment.
• Oversee daily operations to ensure a safe, functional workplace.
• Administer employee access requirements.
• Assist with setup and coordination of training sessions, meetings and corporate events.
• Provide administrative support for senior management meetings including logistics and visitor arrangements.

Skills

Time management

Detail-oriented

Organised

Multitasking

Deadline management

Education

Bachelor's degree

Job description

AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF), Singapore, to build and anchor deep national capabilities in AI. AISG is supported through a government-wide partnership including the NRF, Ministry of Digital Development and Information (MDDI), Infocomm Media Development Authority (IMDA), Economic Development Board (EDB) and Enterprise Singapore (ESG). We bring together research institutions and the vibrant ecosystem of AI start-ups and companies to support impactful research, develop talent, and power Singapore's AI efforts.

The candidate will primarily support office operations of AISG.

This position will be hosted at the Nanyang Technological University (NTU) under VP (Artificial Intelligence & Digital Economy)'s office and we welcome you to join our community.

Key Responsibilities

• Working closely with NTU administrative offices and different teams within AISG to support all procurement matters (Small Value Purchase, Simplified Quotation, Invitation to Quote, Direct Contracting & Invitation to Tender), while ensuring adherence to university policies.
• Support effective office operations of AISG, including tracking AISG's assets, supporting onboard / offboard of AISG staff, and managing AISG's office environment.
• Oversees daily operations to ensure a safe, functional and well maintained workplace.
• Administer employee access requirements.
• Support the setup and coordination of training sessions, meetings and corporate events.
• Provide administrative support for senior management meetings, including coordination of logistics and visitor arrangements.

Qualification

• Possess a Degree and at least 2 years’ experience in relevant field.
• Possess time, task, and resource management skills.
• Detail-oriented, organised, and able to manage multiple deadlines and high operational volumes.

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU