Office Operations Manager - AI Program Support

Nanyang Technological University Singapore; Singapore; On-site; SGD 33,480 - 53,568; Full time

Job summary

Nanyang Technological University (NTU) hosts AI Singapore (AISG) and seeks an administrative professional to support AISG's office operations. You will coordinate procurement matters, track assets, onboard/offboard staff, manage facilities and support meetings and events, reporting to senior management.

Requirements include a degree and at least two years in a relevant field, strong time and resource management, and the ability to handle multiple deadlines.

Qualifications

• Degree required; at least 2 years’ experience in a relevant field.
• Strong time, task and resource management skills.
• Detail-oriented, organised and able to manage multiple deadlines and high operational volumes.

Responsibilities

• Coordinate procurement activities (Small Value Purchase, Simplified Quotation, Invitation to Quote, Direct Contracting & Invitation to Tender) in line with university policies.
• Support AISG office operations, track assets, onboard/offboard AISG staff, and manage the office environment.
• Oversee daily operations to ensure a safe, functional workplace.
• Administer employee access requirements.
• Assist with setup and coordination of training sessions, meetings and corporate events.
• Provide administrative support for senior management meetings including logistics and visitor arrangements.

Skills

Time management

Detail-oriented

Organised

Multitasking

Deadline management

Education

Bachelor's degree

Job description

Nanyang Technological University (NTU) hosts AI Singapore (AISG) and seeks an administrative professional to support AISG's office operations. You will coordinate procurement matters, track assets, onboard/offboard staff, manage facilities and support meetings and events, reporting to senior management.

Requirements include a degree and at least two years in a relevant field, strong time and resource management, and the ability to handle multiple deadlines.