Executive Admin & Convocation Logistics Lead

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 28,000 - 34,000; Full time

Job summary

University seeks a proactive Administrative Assistant to support the Registrar's Office and academic policy initiatives in Punggol, Singapore. The role covers meeting coordination, records management, data reporting, and day-to-day operations.

You will assist Convocation planning, respond to enquiries, and provide general support for ongoing projects. Overtime is required during peak periods, including Convocation.

Qualifications

• Experience in administration, event coordination, project coordination, or higher education will be an advantage.
• Proficient in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Strong organisational skills with excellent attention to detail and accuracy.
• Able to manage multiple priorities in a fast-paced environment.
• Comfortable working overtime during peak periods, particularly around Convocation.

Responsibilities

• Support Academic Policy and Registrar's Office initiatives, including meeting coordination, documentation, records management, and follow-up on action items.
• Assist in reviewing and updating academic policies, procedures, templates, and related documentation.
• Coordinate with internal stakeholders on policy-related exercises, operational matters, and data collection.
• Verify data, prepare reports, track submissions, and maintain accurate records.
• Provide administrative support for Registrar's Office projects and day-to-day operations.
• Support the planning, coordination, and execution of Convocation, including logistics, event preparation, and on-site operations.
• Manage and respond to enquiries via phone and email in a professional and timely manner.
• Provide administrative and operational support for ongoing projects and initiatives.
• Perform other ad hoc duties as assigned.

Skills

Organisational skills

Attention to detail

Multitasking

Excel

Word

PowerPoint

Outlook

Tools

Excel

Word

PowerPoint

Outlook

Job description

University seeks a proactive Administrative Assistant to support the Registrar's Office and academic policy initiatives in Punggol, Singapore. The role covers meeting coordination, records management, data reporting, and day-to-day operations.

You will assist Convocation planning, respond to enquiries, and provide general support for ongoing projects. Overtime is required during peak periods, including Convocation.