Admin Assistant (Education | Punggol | Contract)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 26,000 - 35,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking a capable administrator to support Academic Policy and Registrar's Office activities, Convocation logistics, enquiry management, and general project support at the Punggol campus.

The role requires coordinating with internal stakeholders, maintaining records, and delivering timely responses in a fast-paced environment. This contract-based position runs immediately until December 2026, with potential extension or conversion based on performance and business

Qualifications

• Experience in administration, event coordination, or project coordination will be advantageous.
• Proficient in Microsoft Office (Excel/Word/PowerPoint/Outlook).
• Strong organisational skills and attention to detail.

Responsibilities

• Support Academic Policy and Registrar's Office initiatives, including meeting coordination, documentation, records management, and follow-up on action items.
• Assist in reviewing and updating academic policies, procedures, templates, and related documentation.
• Coordinate with internal stakeholders on policy-related exercises, operational matters, and data collection.
• Verify data, prepare reports, track submissions, and maintain accurate records.
• Provide administrative support for Registrar's Office projects and day-to-day operations.
• Support the planning, coordination, and execution of the university's Convocation, including logistics, event preparation, and on-site operations.
• Work closely with internal stakeholders to ensure smooth event delivery and operational readiness.
• Manage and respond to enquiries via phone and email in a professional and timely manner.
• Ensure enquiries are followed up and resolved efficiently.
• Provide administrative and operational support for ongoing projects and initiatives.
• Perform other ad hoc duties as assigned.

Skills

Administration

Event coordination

Project coordination

Higher education

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Job description

Salary: $2,760/month

Location: Punggol

Contract: Immediate till Dec 2026 (extendable/convertible based on performance & business needs)

Working Hours: Monday to Friday, 8:30 AM – 6:00 PM

Note: Overtime is required during peak periods (particularly during Convocation). Candidates should be comfortable working extended hours when necessary.

Key Responsibilities

Academic Policy & Administration

• Support Academic Policy and Registrar's Office initiatives, including meeting coordination, documentation, records management, and follow-up on action items.

• Assist in reviewing and updating academic policies, procedures, templates, and related documentation.

• Coordinate with internal stakeholders on policy-related exercises, operational matters, and data collection.

• Verify data, prepare reports, track submissions, and maintain accurate records.

• Provide administrative support for Registrar's Office projects and day-to-day operations.

Convocation & Event Coordination

• Support the planning, coordination, and execution ofthe university's Convocation, including logistics, event preparation, and on-site operations.

• Work closely with internal stakeholders to ensure smooth event delivery and operational readiness.

Enquiry Management

• Manage and respond to enquiries via phone and email in a professional and timely manner.

• Ensure enquiries are followed up and resolved efficiently.

General Support

• Provide administrative and operational support for ongoing projects and initiatives.

• Perform other ad hoc duties as assigned.

Requirements

Experience in administration, event coordination, project coordination, or higher education will be an advantage.

Proficient in Microsoft Office, particularlyExcel, Word, PowerPoint, and Outlook.

Strong organisational skills with excellent attention to detail and accuracy.

Able to manage multiple priorities in a fast-paced environment.

Comfortable working overtime during peak periods, particularly around Convocation.