Admin Executive (Education | Punggol | Contract)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 28,000 - 34,000; Full time

Job summary

University seeks a proactive Administrative Assistant to support the Registrar's Office and academic policy initiatives in Punggol, Singapore. The role covers meeting coordination, records management, data reporting, and day-to-day operations.

You will assist Convocation planning, respond to enquiries, and provide general support for ongoing projects. Overtime is required during peak periods, including Convocation.

Qualifications

• Experience in administration, event coordination, project coordination, or higher education will be an advantage.
• Proficient in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Strong organisational skills with excellent attention to detail and accuracy.
• Able to manage multiple priorities in a fast-paced environment.
• Comfortable working overtime during peak periods, particularly around Convocation.

Responsibilities

• Support Academic Policy and Registrar's Office initiatives, including meeting coordination, documentation, records management, and follow-up on action items.
• Assist in reviewing and updating academic policies, procedures, templates, and related documentation.
• Coordinate with internal stakeholders on policy-related exercises, operational matters, and data collection.
• Verify data, prepare reports, track submissions, and maintain accurate records.
• Provide administrative support for Registrar's Office projects and day-to-day operations.
• Support the planning, coordination, and execution of Convocation, including logistics, event preparation, and on-site operations.
• Manage and respond to enquiries via phone and email in a professional and timely manner.
• Provide administrative and operational support for ongoing projects and initiatives.
• Perform other ad hoc duties as assigned.

Skills

Organisational skills

Attention to detail

Multitasking

Excel

Word

PowerPoint

Outlook

Tools

Excel

Word

PowerPoint

Outlook

Job description

Salary: $2,760/month

Location: Punggol

Contract: Immediate till Dec 2026 (extendable/convertible based on performance & business needs)

Working Hours: Monday to Friday, 8:30 AM – 6:00 PM
Note: Overtime is required during peak periods (particularly during Convocation). Candidates should be comfortable working extended hours when necessary.

Key Responsibilities

Academic Policy & Administration

• Support Academic Policy and Registrar's Office initiatives, including meeting coordination, documentation, records management, and follow-up on action items.

• Assist in reviewing and updating academic policies, procedures, templates, and related documentation.

• Coordinate with internal stakeholders on policy-related exercises, operational matters, and data collection.

• Verify data, prepare reports, track submissions, and maintain accurate records.

• Provide administrative support for Registrar's Office projects and day-to-day operations.

Convocation & Event Coordination

• Support the planning, coordination, and execution ofthe university's Convocation, including logistics, event preparation, and on-site operations.

• Work closely with internal stakeholders to ensure smooth event delivery and operational readiness.

Enquiry Management

• Manage and respond to enquiries via phone and email in a professional and timely manner.

• Ensure enquiries are followed up and resolved efficiently.

General Support

• Provide administrative and operational support for ongoing projects and initiatives.

• Perform other ad hoc duties as assigned.

Requirements

Experience in administration, event coordination, project coordination, or higher education will be an advantage.

Proficient in Microsoft Office, particularlyExcel, Word, PowerPoint, and Outlook.

Strong organisational skills with excellent attention to detail and accuracy.

Able to manage multiple priorities in a fast-paced environment.

Comfortable working overtime during peak periods, particularly around Convocation.