Executive (AAA)

Duke-NUS Medical School; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Duke-NUS Medical School is seeking an organised administrator to support recruitment, admissions, and related events. The role includes coordinating local and overseas outreach, managing the PM programme and MD admissions processes, and providing operational support for events.

Responsibilities cover procurement, budgeting, secretarial tasks for committee meetings, and involvement in ad-hoc projects as needed. Ideal candidates possess data analysis skills and strong teamwork abilities.

Qualifications

• Degree or equivalent in a related discipline (e.g. Business Administration).
• Diploma holders with at least 5 years of relevant experience may be considered.
• Experience in marketing/communications preferred; healthcare/education exposure advantageous.
• Proficient in data generation and analysis for reports.
• Meticulous, well-organised with good interpersonal skills.

Responsibilities

• Support recruitment manager in organising and promoting local and overseas outreach activities.
• Assist admissions process for PM programme and MD pathway; manage related events.
• Provide operational and administrative support for admissions outcomes and interviews.
• Handle procurement, budget records, and secretarial support for meetings.
• Participate in regular and ad-hoc projects as assigned by the Supervisor.

Skills

Data analysis

Interpersonal skills

Supervisory capabilities

Meticulous & well-organised

Microsoft Office

Education

Degree or Diploma in Business Administration/related field

Tools

Microsoft Office

Database management

Job description

Job Description

Responsible for the operational and administrative management of various business-related functions:

Recruitment

• Support recruitment manager in organising, promoting and executing local outreach and recruitment activities, including open house, local university talks, special visits, local education fairs to ensure growth in attendance year on year.
• Support recruitment manager in organising, promoting and executing overseas outreach and recruitment activities including campus visits, overseas university talks, overseas education fairs to ensure growth in quality attendance year on year.
• Execute marketing plans i.e. digital marketing (SEO,SEM), and outreach events
• Provide support in the organisation and the execution of recruitment activities

Admissions (Pathway to Medicine Programme- PM programme)

• Assist with the management of the admissions process for the application cycle.
• Manage supplementary activities for inflight PM programme students
• Provide operational and administrative support for PM programme related events.

Admissions (MD)

• Process applications received according to the approved admission criteria and application procedures.
• To support admission matters such as application reviews, interview scheduling, preparation of interview documents, admissions outcomes etc
• Provide operational support for all Admissions related events

Other Duties

• Manage the procurement of goods and services required by the office; maintain proper records and accounting for budget utilisation.
• Provide secretarial support for committee meetings.
• Perform other administrative duties, and/or participate in regular and ad-hoc projects, as may be assigned by the Supervisor.

Qualifications

• Degree or equivalent in a related discipline (e.g. Business Administration). With experience or studied in the field of marketing/communications.
• Entry-level candidates or Diploma holders with at least 5 years of relevant experience may also be considered. Prior work experience in higher education and/or healthcare sectors would be advantageous.
• Proficient in data generation and analysis of data for reports.
• Meticulous and well-organised
• Possess good interpersonal skills, able to work well in teams and have supervisory capabilities.
• Proficient in Microsoft Office applications and IT-savvy for management of the database system.

We regret that only shortlisted candidates will be notified.