Executive

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 58,000 - 85,000; Full time

Job summary

Montfort Care is seeking an Executive, Estate & Infrastructure to manage day-to-day facilities and estate operations across multiple sites. You will coordinate maintenance, track issues, conduct site inspections and engage stakeholders to ensure a safe, functional environment.

You will support audits, manage service providers, and help drive continuous improvement in facilities processes. A diploma/degree in FM or related field with 3-5 years' experience is preferred.

Qualifications

• Diploma/Degree in Real Estate, Facilities Management, Business Administration, Project Management or related field.
• 3-5 years of relevant experience for diploma holders.
• Familiarity with government regulations, building codes and property laws is a plus.
• Knowledge of ISO standards and audit processes is an advantage.

Responsibilities

• Coordinate maintenance activities and facilities-related requests across sites.
• Track maintenance issues and vendor service delivery; ensure timely completion.
• Conduct routine site inspections to verify maintenance and safety.
• Engage internal stakeholders to ensure operational excellence and business continuity.
• Support Facilities Audit activities and close out audit findings.

Skills

Facilities coordination

Vendor management

Communication

Multi-tasking

Documentation

MS Office

ERP systems

Education

Diploma/Degree in Real Estate, FM, or related field

3-5 years relevant experience

Tools

MS Office

Asset tracking software

ERP systems

Job description

COMPANY DESCRIPTION

Montfort Care is a vibrant workplace with a supportive culture where collaboration and camaraderie thrive. Our teams are highly cooperative, and colleagues genuinely care for each other. We celebrate diversity and innovation, united by our three core values: Resonance, Ingenuity and Stronger Together.

Expect a dynamic and fast-paced environment, as we are in an exciting phase of growth. Success here requires adaptability, agility, and the ability to navigate complexity. Our people stay with us because they find a strong sense of purpose and community, enjoying the opportunity to make a tangible difference in people's lives.

We offer a flexible work environment that values the importance of personal and professional growth. With plenty of opportunities for continuous learning and development, Montfort Care is an ideal place for those who want to grow their careers while contributing to meaningful change.

Join us to be part of an amazing team that's dedicated to making a difference and having fun while doing that!

RESPONSIBILITIES

The Executive, Estate & Infrastructure (E&I) supports the day-to-day facilities and estate management operations across the organisation's premises. The role is responsible for coordinating maintenance activities, tracking facilities-related matters, conducting site inspections, supporting audit requirements, and engaging internal stakeholders to ensure a safe, functional, and well-maintained environment.

The successful candidate will work closely with centre representatives, vendors, contractors, and internal departments to support operational excellence and business continuity across all sites.

Facilities Maintenance Triage and Coordination

• Serve as the primary coordinator for internal stakeholders on facilities and maintenance matters.
• Triage and escalation of facilities repairs/ rectification requests to the right approving authority with appropriate rectification recommendations.
• Coordinate facilities-related requests and follow-up actions with centres.
• Support day-to-day estate operations across all sites.

Facilities Management Tracking

• Maintain facilities maintenance trackers and service request records.
• Monitor outstanding maintenance issues and follow up on completion.
• Track vendor service delivery performance for facilities-related works.

Facilities Site Inspection

• Conduct routine facilities and maintenance site visits.
• Carry out inspections relating to maintenance, defects, and operational matters.
• Verify completion of maintenance and rectification works.
• Report site findings and recommend follow-up actions.

Internal Stakeholder Engagement

• Coordinate with centre representatives and internal departments on facilities matters.
• Gather operational feedback and support issue resolution.
• Facilitate communication between centres and the E&I team.

Facilities Audit Support

• Support preparation and coordination of Facilities Audit activities.
• Monitor and track closure of audit findings and corrective actions.

Administration

• Facilitate payment and approvals for facilities-related services rendered

Continuous Improvement

• Propose, recommend, and implement process improvement initiatives relating to faults and facilities management scope of work.

Business Continuity Support

• Provide operational coverage during staff absence and peak workload periods.
• Support ongoing facilities operations and estate management activities to strengthen business continuity within the team.

QUALIFICATIONS

Diploma/Degree in Real Estate, Facilities Management, Business Administration, Project Management or related field. (3-5 years of relevant experience for diploma holders).

OTHER INFORMATION

Relevant Experience

• Familiarity with government regulations, building codes, and property laws
• Knowledge of ISO standards and audit processes is an advantage
• Basic knowledge of Mechanical & Electrical (M&E) systems, including air-conditioning, electrical, fire protection, plumbing, and building services will be advantageous.

Competencies

• Ability to communicate effectively to ground staff and senior leadership.
• Ability to multi-task and perform project management tasks and documentation
• Good vendor management skills
• Proficient in MS Office, asset tracking software, and ERP systems
• Ability to analysis facilities and process-related issues and triage issues based on urgency and severity.
• Collaborative and proactive, with a self-starter mindset and attention to detail

*Only shortlisted candidates will be notified.