Property Executive (Facilities Management)

Savills Property Management Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Savills Property Management Pte Ltd is seeking a Property Executive, Facility Management (Site Based) to oversee on-site facilities operations for client properties in Singapore. You will ensure regulatory compliance, manage maintenance, prepare monthly reports, and coordinate with tenants, vendors and consultants to deliver AEI and maintenance projects.

The role requires a degree in engineering or facilities management and 1–2 years of hands-on post-graduate experience, plus strong MS Office

Qualifications

• Experience in managing fit-outs, AEI, and maintenance projects.
• Experience in developing and reviewing specifications for M&E systems.
• Good knowledge of Singapore Standards, Code of Practice for building services and tenancy requirements.
• Ability to multitask and make decisions with minimal guidance; respond to emergencies during odd hours.

Responsibilities

• Be responsible for compliance of properties with regulatory requirements and company standards.
• Provide good maintenance of client properties, equipment and fittings.
• Timely submission of reports in the approved format.
• Establish and maintain the Company Emergency Response Team (CERT) for each property.
• Maintain relationships with tenants and handle inspections, handovers, and defect management.
• Communicate with tenants to understand needs and provide timely professional advice.
• Maintain documentation of maintenance for each property and ensure preventive maintenance programs are followed.
• Ensure timely submission of service reports, delivery orders and invoices; maintain tender and vendor approvals.
• Deliver Asset Enhancement Initiatives (AEI), RM projects and liaise with consultants/contractors.
• Review consultants’ and contractors’ performance periodically.
• Supervise tenancy fit-outs to ensure regulatory compliance and company standards.
• Inspect properties regularly to uphold housekeeping standards.
• Provide monthly property reports and Recommendation Papers for contracts and AEI.
• Plan and drive green initiatives with the Client; renew maintenance contracts and statutory licenses.

Skills

M&E systems knowledge

AEI experience

MS Office

Multitasking

Communication skills

Education

Bachelor’s degree in mechanical or electrical engineering, Building or Facilities or Real Estate Management or equivalent

Job description

Property Executive, Facility Management (Site Based)

Reporting to the Manager / Assistant Manager.

Job Responsibilities.

• Be responsible for the compliance of the following for the properties under your charge.
• Providing good maintenance of all Client’s properties, equipment and fittings.
• All properties meeting with the relevant regulatory requirements and company’s expectation.
• Timely submission of reports and in the approved format.
• Establishing and maintenance of the Company Emergency Response Team (CERT) for each property.
• Maintaining good relationship with tenants, and timely completion of tenant related matters, such as inspection, handing/taking over, defect management, etc.
• Having regular communication with Tenants to understand their needs and concerns, and providing timely and relevant professional advice.
• Maintaining proper documentary records of maintenance carried out for each property.
• Maintaining each property in accordance to the preventive maintenance program and quality assurance procedures.
• Ensuring prompt submission and proper documentation of all service reports, delivery orders and invoices.
• Maintaining an auditable and transparent tender and quotation process in accordance to Client’s requirement, including pre-qualification of vendors and maintaining the Approved Vendor Listing.
• Delivering Asset Enhancement Initiatives (AEI), Repair & Maintenance Projects and Adhoc Works, including liaising with Consultants and Contractors.
• Review Consultants’ and Contractors’ performance on a scheduled periodic basis.
• Supervise tenancy fit-outs to ensure compliance with the relevant regulatory requirements and company’s expectation.
• Inspecting regularly all properties to ensure the highest standard of house-keeping.
• Delivering on time the monthly property report for each Property.
• Delivering on time the Recommendation Papers for term contracts, ad hoc contracts and Asset Enhancement Initiatives (AEI).
• Plan and drive green initiatives together with the Client.
• Ensure prompt renewal of all maintenance contracts and renewal of all statutory licenses such as Fire Certificate, EMA licenses, Lift, Water Tank Cleaning & Legionella Test for Cooling Tower, 5 Yearly Building and Structural Inspection, Outdoor Signage Renewal, etc.
• Review and Issue Approval of Permit to Work for all Works.
• Collecting and review of all Service Reports and Delivery Orders Monitor contractors’ works, report any unsafe situation to Management and get the contractors to stop work.
• Ensuring leases and other documentations are fully executed, with details properly recorded.
• Providing timely recommendations and assisting with negotiations relating to rental review, lease renewals, etc.
• Be accountable in the control of inflow and outflow of funds, outgoings, and other recoverable.
• Budgeting for OPEX & CAPEX for new work year.
• Manage facilities expense budget including service contracts to meet set objectives derived with Client.
• Review, negotiate and make recommendation for Service Level Agreement with vendors.
• Manage facilities expense budget including service contracts to meet set objectives.
• Ensure readiness for internal, external audit on all property-related matters.
• Work with stakeholders to identify asset improvement and cost efficient projects.
• Any other duties which may be required from time to time

Requirements

• Bachelor's degree in mechanical or electrical engineering, Building or Facilities or Real Estate Management or equivalent with 1 to 2 years of related hands‑on post‑graduate experience in Facilities Management; or Diploma in Mechanical Engineering or Electrical Engineering, Building or Facilities or Estate Management or equivalent with 4 to 5 years of related hands‑on post‑graduate experience in Facilities Management.

The following skillsets will be advantageous:

• Experience in managing fit-outs, Asset Enhancement Initiatives (AEI), Repair & Maintenance Projects
• Experience in developing and reviewing specification for M&E systems Experience in troubleshooting M&E systems o Experience in reviewing rates and costs.
• Good knowledge of Singapore Standards, Code of Practice in building services and other relevant statutory requirements regarding tenancy work.
• Ability to multitask and make decisions with minimal guidance Able to respond to emergency during odd hours.
• A team player with good interpersonal and communication skills Good organizational skills and attention to details.
• Good knowledge of Microsoft Office