Events Services Coordinator

Pico Art International Pte Ltd; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Pico Art International Pte Ltd is seeking an Events Services Coordinator to support planning and execution of physical events, manage logistics, catering, and stakeholder communications. You will oversee vendor coordination and ensure safety and quality standards.

Responsibilities include coordinating venue, catering, registrations, budgeting, and documentation throughout the event lifecycle, while maintaining compliance with company policies.

Qualifications

• Diploma or Bachelor's Degree in a relevant field.
• Ability to manage multiple priorities in a fast-paced, matrixed environment.
• MS Office proficiency (Excel, PowerPoint, Word).

Responsibilities

• Support planning and execution of physical events from inception through completion.
• Coordinate activities, schedules and deliverables.
• Maintain project documentation and records throughout the event lifecycle.
• Coordinate event logistics including venue arrangements, F&B catering, registration, transportation, and onsite requirements.
• Track vendor deliverables and ensure compliance with project requirements.
• Assist in processing invoices and to prepare monthly event and sales report.

Skills

Multitasking

Project coordination

Education

Diploma/Bachelor's Degree in relevant field

Tools

MS Office (Excel/PowerPoint/Word)

Job description

Summary

As an Events Services Coordinator, you will be responsible for coordinating and supporting the planning and execution of events. You will management logistics, event catering, stakeholder communications, and vendor coordination, to the highest quality standards while maintaining safety compliance.

ROLES &RESPONSIBILITIES

1. Event Planning & Coordination

• Support the planning and execution of physical events from inception through completion.
• Coordinate activities, schedules and deliverables.
• Maintain project documentation and records throughout the event lifecycle.

2. Event Operations

• Coordinate event logistics including venue arrangements, F&B catering, registration, transportation, and onsite requirements.
• Support event setup, rehearsals, live event operations, and dismantling activities.
• Monitor operational readiness and ensure all event elements are delivered according to plan.

3. Vendor& Supplier Management

• Support sourcing, engagement, and coordination of vendors, suppliers, and contractors.
• Obtain quotations, prepare purchase requests, and coordinate procurement activities.
• Track vendor deliverables and ensure compliance with project requirements.
• Coordinate logistics and operational support services required for project delivery.

4. Budget& Administration

• Track project expenses and manage the cashflow.
• Assist in processing purchase orders, invoices, and to prepare monthly event and sales report.
• Support other administrative requirements for smooth operation.

5. Compliance, Safety & Quality Assurance

• Ensure compliance with company policies, safety regulations, and event operational procedures.
• Ensure project records and documentation are complete and properly maintained.
• Participate in project debriefs and post-event evaluations.

REQUIREMENTS

• Diploma/ Bachelor's Degree in relevant fields.
• Ability to manage multiple priorities in a fast-paced, matrixed environment.
• MS Office proficiency(Excel, PowerPoint, Word).