Events Services Coordinator

PICO ART INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

PICO ART INTERNATIONAL PTE. LTD. seeks an Events Services Coordinator to support planning and execution of physical events from inception to completion. You will coordinate logistics, catering, registrations, and onsite operations, ensuring all elements meet quality and safety standards.

In this role, you will manage vendor relations, track budgets and expenses, and assist with procurement and administrative tasks to ensure smooth operations throughout the event lifecycle.

Qualifications

• Diploma or Bachelor's Degree in a relevant field is required.
• Must be able to manage multiple priorities in a fast-paced environment.
• Proficiency with MS Office (Excel, PowerPoint, Word) is required.

Responsibilities

• Coordinate and support planning and execution of physical events from inception through completion.
• Manage event logistics including venue, catering, registration, transportation, and onsite needs.
• Support sourcing and coordination of vendors, suppliers, and contractors; obtain quotations and track deliverables.
• Track project expenses, assist with purchase orders and invoices, and prepare monthly event and sales reports.
• Ensure compliance with safety, quality, and company policies; participate in post-event evaluations.

Skills

Multi-tasking

Stakeholder coordination

Communication

Education

Diploma/Bachelor's Degree

Tools

MS Office

Job description

Summary

As an Events Services Coordinator, you will be responsible for coordinating and supporting the planning and execution of events. You will management logistics, event catering, stakeholder communications, and vendor coordination, to the highest quality standards while maintaining safety compliance.

ROLES &RESPONSIBILITIES

• 1. Event Planning & Coordination
  Support the planning and execution of physical events from inception through completion.
  Coordinate activities, schedules and deliverables.
  Maintain project documentation and records throughout the event lifecycle.
• 2. Event Operations
  Coordinate event logistics including venue arrangements, F&B catering, registration, transportation, and onsite requirements.
  Support event setup, rehearsals, live event operations, and dismantling activities.
  Monitor operational readiness and ensure all event elements are delivered according to plan.
• 3. Vendor& Supplier Management
  Support sourcing, engagement, and coordination of vendors, suppliers, and contractors.
  Obtain quotations, prepare purchase requests, and coordinate procurement activities.
  Track vendor deliverables and ensure compliance with project requirements.
  Coordinate logistics and operational support services required for project delivery.
• 4. Budget& Administration
  Track project expenses and manage the cashflow.
  Assist in processing purchase orders, invoices, and to prepare monthly event and sales report.
  Support other administrative requirements for smooth operation.
• 5. Compliance, Safety & Quality Assurance
  Ensure compliance with company policies, safety regulations, and event operational procedures.
  Ensure project records and documentation are complete and properly maintained.
  Participate in project debriefs and post-event evaluations.

REQUIREMENTS

• Diploma/ Bachelor's Degree in relevant fields.
• Ability to manage multiple priorities in a fast-paced, matrixed environment.
• MS Office proficiency(Excel, PowerPoint, Word).