Event Coordinator

Shaabaz; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

Shaabaz in Singapore seeks an events coordinator to oversee logistics, coordinate venue, A/V, catering, and staging, and ensure seamless execution.

You will communicate with clients, suppliers, and internal teams, supervise on-site event flow, and handle admin and cost estimates. This role requires strong organizational skills and proactive problem solving in a fast-paced environment.

Qualifications

• Experience coordinating logistics for events and venue requirements.
• Ability to manage multiple vendors and timelines.
• Strong communication with clients, suppliers, and internal teams.
• Professional on-site supervision and issue resolution.

Responsibilities

• Coordinate venue bookings, audio-visual setups, catering, staging, and technical requirements to ensure smooth event logistics
• Communicate with clients, suppliers, and internal cross-functional teams to align event objectives and deliverables
• Supervise event flow on-site by managing schedules and resolving last-minute issues to maintain event quality
• Prepare event schedules, track documentation, manage banquet event orders, and process invoices or cost estimates accurately

Skills

Logistics coordination

Vendor management

On-site supervision

Stakeholder communication

Job description

Job Summary

Coordinate and manage all logistics for events, ensuring seamless execution through effective communication with stakeholders and vendors, on-site supervision, and accurate administrative and financial support.

Responsibilities

• Coordinate venue bookings, audio-visual setups, catering, staging, and technical requirements to ensure smooth event logistics
• Communicate with clients, suppliers, and internal cross-functional teams to align event objectives and deliverables
• Supervise event flow on-site by managing schedules and resolving last-minute issues to maintain event quality
• Prepare event schedules, track documentation, manage banquet event orders, and process invoices or cost estimates accurately