Events Executive

KOOCESTER GROUP PTE. LTD.; Singapore; On-site; SGD 36,000 - 62,000; Full time

Job summary

Koocester Group is seeking an Events Executive to translate briefs into well-organised experiences. You will partner with marketing, sales and content teams to plan, deliver and follow up on events.

Responsibilities include coordinating sessions, activations, venues, sponsors and attendees, plus managing budgets, timelines and post-event reporting. Availability for evening or weekend events is expected and you will work in a small, growing team in Singapore.

Qualifications

• Practical experience planning and delivering events with clear responsibilities.
• Strong organisation and follow-through across multiple deadlines.
• Confidence communicating with suppliers, clients, partners and attendees.
• Comfort with quotations, budgets, spreadsheets and project trackers.
• Resourcefulness when plans change; sound judgement about acting vs escalating.
• Ability to work independently in a small, growing team and contribute on event days.
• Availability to support scheduled evening or weekend events.
• Experience with brand activations, networking events, lifestyle communities or exhibitions is useful.

Responsibilities

• Plan and coordinate networking sessions, brand activations, community gatherings, workshops and events.
• Build event timelines, checklists, budgets and run-of-show documents with clear responsibilities.
• Source venues and suppliers, compare quotations, negotiate costs and coordinate bookings.
• Coordinate speakers, hosts, guests, sponsors, vendors and event crew.
• Work with marketing on event listings, promotions and registrations.
• Coordinate sponsor deliverables with the commercial team and event visibility.
• Manage registration, setup, rehearsals, programme flow, troubleshooting and teardown.
• Track expenditure, invoices and outstanding items and escalate changes.
• Prepare post-event reports covering attendance, expenditure and feedback.
• Maintain organised event records and attendee follow-up.

Skills

Event planning

Budget management

Vendor management

Communication

Organisation

Time management

Team collaboration

Evening/weekend availability

Tools

Spreadsheets

Project trackers

Job description

About Koocester

Koocester Group is a luxury lifestyle media company covering homes, business, food, autos and wealth. We bring audiences, brands and communities together through content and experiences.

We are looking for an Events Executive who can turn an event brief into a well-organised experience. You will work closely with our marketing, sales and content teams, taking ownership of the details from planning through event-day delivery and follow-up.

What you will do

• Plan and coordinate networking sessions, brand activations, community gatherings, workshops and other Koocester events.
• Build event timelines, checklists, budgets and run-of-show documents, with clear responsibilities and deadlines.
• Source venues and suppliers, compare quotations, negotiate costs and coordinate bookings within approved budgets.
• Coordinate speakers, hosts, guests, sponsors, vendors and event crew.
• Work with marketing on event listings, promotional materials, registration and attendee communications.
• Coordinate agreed sponsor deliverables with the commercial team, including branding, guest arrangements and event visibility.
• Manage registration, setup, rehearsals, programme flow, troubleshooting and teardown.
• Track expenditure, invoices and outstanding items, escalating changes before they affect the budget or delivery.
• Prepare post-event reports covering attendance, expenditure, feedback, sponsor fulfilment and improvements.
• Maintain organised event records and ensure relevant attendee follow-up reaches the responsible team.

What we are looking for

• Practical experience planning and delivering events, with clear examples of your personal responsibilities.
• Strong organisation and follow-through across multiple deadlines.
• Confidence communicating with suppliers, clients, partners and attendees.
• Comfort working with quotations, budgets, spreadsheets and project trackers.
• Resourcefulness when plans change, with sound judgement about when to act and when to elevate.
• Ability to work independently in a small, growing team and contribute directly on event days.
• Availability to support scheduled evening or weekend events.

Experience with brand activations, networking events, lifestyle communities or exhibitions is useful.

What success looks like

Events run to the agreed plan and budget. Guests and partners receive a professional experience. Risks surface early, records stay accurate, and each event produces clear learning and follow-up.