Events Executive

PIXO EVENTS ASIA PRIVATE LIMITED; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

PIXO Events Asia Private Limited is seeking a Project Executive to plan, coordinate, and deliver corporate functions, product launches, exhibitions, conferences, and hybrid events from concept through execution.

You will work closely with clients, vendors, and internal teams to ensure events run smoothly, on time, and to PIXO's brand standards. The role suits detail-oriented professionals in a fast-paced events setting with opportunities to grow within the industry.

Qualifications

• 2 years of working experience in events, marketing or related fields (Recent graduates welcome).
• Diploma or Degree in Events Management, Marketing, Communications, Business, or similar disciplines.

Responsibilities

• Plan, coordinate, and execute events from concept to completion.
• Coordinate logistics including venue setup, program flow, transportation, and manpower.
• Manage client and stakeholder communications to meet expectations.
• Source, liaise with, and negotiate with vendors; manage timelines and on-site execution.
• Prepare event documentation: proposals, budgets, production schedules, and reports.

Skills

Organizational skills

Communication

Interpersonal skills

Deadline-driven

Team player

Proactive

Creative

Multi-project management

Flexibility

Education

Diploma/Degree in Events Management

Tools

Microsoft Office

Project management tools

Job description

About Us

PIXO Events is a creative and dynamic events agency specializing in crafting impactful experiences-from corporate conferences and brand activations to hybrid and large-scale public events. We pride ourselves on delivering seamless, innovative, and memorable event solutions that bring ideas to life. As we continue to grow, we are looking for passionate individuals to join our team.

Role Overview

As a Project Executive at PIXO Events, you will play a key role in planning, coordinating, and executing events from concept to completion. You will work closely with clients, vendors, and internal teams to ensure every project is delivered smoothly, on time, and to PIXO's high standards. This role is ideal for individuals who enjoy a fast-paced environment, have strong attention to detail, and are eager to grow within the events industry.

Key Responsibilities

• Event Planning & Coordination
  • Assist in the planning, organization, and execution of events such as corporate functions, product launches, exhibitions, conferences, and hybrid events.
  • Support the development of event concepts, timelines, and production schedules.
  • Coordinate logistics including venue setup, program flow, transportation, and manpower deployment.
• Client & Stakeholder Management
  • Act as a supporting point of contact for clients to ensure their needs and expectations are met.
  • Participate in client meetings, proposal discussions, and event briefings.
  • Ensure clear communication between internal teams, vendors, and stakeholders.
• Vendor & Supplier Coordination
  • Source, liaise, and negotiate with vendors such as AV partners, decorators, performers, and production crews.
  • Manage vendor timelines, deliveries, and on-site execution.
• Administrative & Operational Duties
  • Prepare event documentation: proposals, quotations, budgets, production schedules, and event reports.
  • Execute effective procurement and tracking of project-related resources.
  • Understudy project managers for operational duties.
• On-Site Event Responsibilities
  • Assist with on-site setup, registration, rehearsals, VIP coordination, and event flow.
  • Troubleshoot and resolve operational issues during events.
  • Ensure all project executions align with PIXO Events' brand quality and professionalism.

Requirements

• 2 years of working experience in the events, marketing, or related fields (Recent graduates with strong passion for events are also welcome.)
• Diploma or Degree in Events Management, Marketing, Communications, Business, or similar disciplines.
• Strong organizational skills with the ability to handle multiple projects simultaneously.
• Excellent communication and interpersonal skills.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Proactive, resourceful, creative, and a strong team player.
• Willingness and availability to work outside office hours (including weekends) on occasion during event periods.
• Proficient in Microsoft Office; familiarity with design or project-management tools is a plus.
• Please indicate your nationality and availability (ie notice period) in your resume

Why Join PIXO Events?

• Work on diverse events across various industries.
• Fast-paced and exciting working environment.
• Opportunities to learn, grow, and take on leadership in projects.
• Supportive team culture with room for creativity and innovation.