EVENT EXECUTIVE / COORDINATOR

DIVISION COMMUNICATIONS PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

DIVISION COMMUNICATIONS PTE. LTD. in Singapore is seeking an Events Coordinator to support planning and execution of brand activations and live events.

You will coordinate suppliers, venues, logistics and manpower, maintain run sheets, and ensure quality while adapting to onsite needs, including evenings or weekends when required.

Qualifications

• 1–3 years of experience in events, brand activations, production, or a creative agency environment.
• Proficiency in PowerPoint, Excel, and Google Workspace to support event documentation and communication.
• Strong organisation, communication, and multitasking skills demonstrated through managing multiple event tasks.

Responsibilities

• Support the planning and execution of brand activations, launches, exhibitions, and events to achieve successful outcomes
• Coordinate suppliers, venues, logistics, manpower, and production requirements to meet event objectives
• Prepare detailed project timelines, quotations, budgets, proposals, and event run sheets to guide event progress
• Conduct site visits, supplier follow-ups, and production checks to ensure quality and compliance
• Collaborate effectively with creative, production, and project management teams to align event goals
• Assist in managing events onsite, overseeing setup, show days, and dismantling to ensure smooth operations
• Adapt to onsite work environments and support occasional evening or weekend events as required

Skills

Event coordination

Project management

Strong communication

Time management

Tools

PowerPoint

Excel

Google Workspace

Job description

Job Summary

Support the planning and execution of brand activations, launches, exhibitions, and events by coordinating suppliers, venues, logistics, and manpower to ensure seamless event delivery.

Responsibilities

• Support the planning and execution of brand activations, launches, exhibitions, and events to achieve successful outcomes
• Coordinate suppliers, venues, logistics, manpower, and production requirements to meet event objectives
• Prepare detailed project timelines, quotations, budgets, proposals, and event run sheets to guide event progress
• Conduct site visits, supplier follow-ups, and production checks to ensure quality and compliance
• Collaborate effectively with creative, production, and project management teams to align event goals
• Assist in managing events onsite, overseeing setup, show days, and dismantling to ensure smooth operations
• Adapt to onsite work environments and support occasional evening or weekend events as required

Preferred competencies and qualifications

• 1–3 years of experience in events, brand activations, production, or a creative agency environment
• Proficiency in PowerPoint, Excel, and Google Workspace to support event documentation and communication
• Strong organisation, communication, and multitasking skills demonstrated through managing multiple event tasks
• Resourceful, proactive, and able to solve problems independently to handle event challenges
• Immediate or short-notice availability to support urgent event needs