Event Executive / Event Manager

TREE ART INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 52,000 - 68,000; Full time

Job summary

Qualifications

• Diploma or Degree in Event Management, Marketing, Communications, Hospitality or a related field.
• Experience in education, arts or family-oriented events is a strong plus.
• Strong organisational and project management skills; able to handle multiple events at once.
• Good budgeting and vendor negotiation skills.
• Excellent communication and interpersonal skills; comfortable engaging with parents and children.

Responsibilities

• Plan, organise and execute academy events end-to-end, including open houses, student art exhibitions, graduation/showcase ceremonies, holiday camps, parent-child workshops and community outreach events
• Develop event concepts, themes, timelines and run-of-show schedules
• Prepare and manage event budgets; track expenses and report to management
• Source and negotiate with venues and vendors; manage contracts and deliverables
• Work closely with teachers and curriculum teams to showcase student artworks and performances
• Collaborate with the marketing team on event promotion via social media, EDMs, posters and partner channels
• Manage event registration, RSVPs and attendee communications with parents and students
• Lead on-site operations on event days: coordinate staff and volunteers, manage set-up and teardown, and resolve issues on the spot
• Ensure child safety, crowd management and compliance with venue and regulatory requirements
• Conduct post-event reviews covering attendance, feedback, budget vs. actual and improvement recommendations
• Build and maintain an annual events calendar aligned with academy enrolment and marketing goals
• Maintain relationships with vendors, partner schools and community organisations

Skills

Event planning

Budget management

Vendor negotiation

Communication

Mandarin helpful

MS Office

Google Workspace

Weekend availability

Project management

Education

Event management/Marketing/Hospitality degree

Tools

Canva

Job description

Key Responsibilities

• Plan, organise and execute academy events end-to-end, including open houses, student art exhibitions, graduation/showcase ceremonies, holiday camps, parent-child workshops and community outreach events
• Develop event concepts, themes, timelines and run-of-show schedules
• Prepare and manage event budgets; track expenses and report to management
• Source and negotiate with venues and vendors (décor, printing, F&B, AV, photography/videography); manage contracts and deliverables
• Work closely with teachers and curriculum teams to showcase student artworks and performances
• Collaborate with the marketing team on event promotion via social media, EDMs, posters and partner channels
• Manage event registration, RSVPs and attendee communications with parents and students
• Lead on-site operations on event days: coordinate staff and volunteers, manage set-up and teardown, and resolve issues on the spot
• Ensure child safety, crowd management and compliance with venue and regulatory requirements
• Conduct post-event reviews covering attendance, feedback, budget vs. actual and improvement recommendations
• Build and maintain an annual events calendar aligned with academy enrolment and marketing goals
• Maintain relationships with vendors, partner schools and community organisations

Requirements

• Diploma or Degree in Event Management, Marketing, Communications, Hospitality or a related field
• At least 2 years of event planning experience; experience in education, arts or family-oriented events is a strong plus
• Strong organisational and project management skills, with the ability to handle multiple events at once
• Good budgeting and vendor negotiation skills
• Excellent communication and interpersonal skills; comfortable engaging with parents and children
• Proficient in English; Mandarin is an advantage to liaise with Mandarin-speaking stakeholders
• Proficient in MS Office or Google Workspace; Canva or design skills are a bonus
• Creative, proactive and calm under pressure
• Able to work on weekends and evenings when required (off-in-lieu provided)