Event Coordinator (both weekends are required)

ETONHOUSE PRE-SCHOOL PTE LTD; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

ETONHOUSE PRE-SCHOOL PTE LTD is seeking an organized Administrative Assistant to handle front-d desk duties, procurement, and event coordination. You will greet parents and visitors, manage schedules, and maintain records using MS Office. The role requires at least 1 year in admin/procurement and weekend availability.

Proficiency in Microsoft Office and strong communication skills are essential. You will work closely with vendors and internal teams to ensure smooth operations and successful

Qualifications

• Diploma in Business Administration, Events Management, or related field.
• At least 1 year of experience in administrative, procurement, or event coordination roles.
• Proficient in Microsoft Office and IT savvy.
• Excellent communication, customer service, and interpersonal skills.
• Ability to multi-task, prioritize workload effectively, and work independently.
• Willingness to work on weekends to support outreach programs.

Responsibilities

• Serve as the main point of contact by answering phone calls, handling general enquiries, and warmly greeting parents, students, and visitors.
• Manage scheduling, staff and course rosters, and the printing, filing, and digital record-keeping of administrative documents using Microsoft Office.
• Perform general clerical duties and support day-to-day operational workflows.
• Source price quotations from suppliers and prepare Expenditure Requisition Forms (ERFs).
• Purchase necessary items from suppliers, including capital expenditures, kitchen supplies, stationery, uniforms, and event materials.
• Oversee vendor relations and ensure the proper storage and inventory tracking of stationery and uniforms.
• Liaise with vendors, support staff, and internal teams to prepare materials and logistics for events.
• Provide active operational support during weekend outreach programs.

Skills

Microsoft Office

Communication

Multi-tasking

Customer service

Independent work

Education

Diploma in Business Administration

Diploma in Events Management

Tools

Microsoft Office Suite

Job description

Responsibilities

• Serve as the main point of contact by answering phone calls, handling general enquiries, and warmly greeting parents, students, and visitors.

• Manage scheduling, staff and course rosters, and the printing, filing, and digital record-keeping of administrative documents using Microsoft Office.

• Perform general clerical duties and support day-to-day operational workflows.

• Source price quotations from suppliers and prepare Expenditure Requisition Forms (ERFs).

• Purchase necessary items from suppliers, including capital expenditures, kitchen supplies, stationery, uniforms, and event materials.

• Oversee vendor relations and ensure the proper storage and inventory tracking of stationery and uniforms.

• Liaise with vendors, support staff, and internal teams to prepare materials and logistics for events.

• Provide active operational support during weekend outreach programs.

Qualifications & Requirements

• Minimum Diploma in Business Administration, Events Management, or a related field.

• Minimum 1 year of experience in administrative, procurement, or event coordination roles.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and IT savvy.

• Excellent communication, customer service, and interpersonal skills.

• Ability to multi-task, prioritize workload effectively, and work independently.

• Willingness to work on weekends to support outreach programs.