Engineering Coordinator

HOTEL ROYAL LIMITED; Singapore; Sur place; SGD 36 000 - 47 000; Plein temps

Résumé du poste

Hotel Royal Limited in Singapore is seeking an Engineering Administrative Coordinator to provide essential support to the Engineering Department, coordinating maintenance requests, work orders and departmental records. You will liaise with contractors, manage purchasing and inventory, prepare reports and maintain manuals, warranties and service contracts.

The ideal candidate has 1–2 years in engineering administration, proficiency in Microsoft Office, good organizational and communication

Qualifications

• Diploma in Business Administrative.
• Minimum 1-2 years of relevant experience in engineering administration or maintenance coordination, preferably in the hotel or hospitality industry.
• Proficient in Microsoft Office.
• Good organisational, communication and coordination skills.
• Able to work independently, follow up on outstanding matters and meet deadlines.
• A team player with a positive attitude and willingness to learn.

Responsabilités

• Maintenance Coordination: Receive, record and follow up on maintenance requests and work orders.
• Administration & Documentation: Maintain records of work orders, equipment servicing, repair history and maintenance schedules.
• Purchasing & Inventory: Raise purchase requisitions for engineering materials, spare parts, tools and supplies.
• Safety & Compliance: Assist in coordinating statutory inspections, equipment servicing and safety checks.
• Departmental Coordination: Liaise with other hotel departments on maintenance requirements and work schedules.
• General Responsibilities: Comply with hotel policies, safety standards and operational procedures.

Connaissances

Organisational skills

Communication skills

Coordination skills

Team player

Formation

Diploma in Business Administrative

Outils

Microsoft Office

Description du poste

JOB DESCRIPTION

To provide administrative and operational support to the Engineering Department, ensuring effective coordination of maintenance requests, preventive maintenance, contractors,purchasing and departmental records.

Key Responsibilities:

1. Maintenance Coordination

   Receive, record and followup on maintenance requests and work orders.

   Coordinate preventive maintenance schedules and monitor completion of maintenance works.

   Liaise with external contractors and service providers for repairs, servicing and inspections.

   Follow up on outstanding defects and report urgent maintenance issues to the Chief Engineer.

2. Administration &Documentation

   Maintain records of work orders, equipment servicing, repair history and maintenance schedules.

   Assist in preparing monthly engineering reports, including but not limited to work order status and outstanding defects, preventive maintenance schedules and completion, and OPEX and CAPEX spending and project progress.

   Prepare maintenance reports, checklists and departmental correspondence.

   Maintain proper filing of equipment manuals, warranties, service contracts and statutory inspection records.

3. Purchasing & Inventory

   Raise purchase requisitions for engineering materials, spare parts, tools and supplies.

   Follow up on quotations,deliveries and invoices with suppliers and relevant departments.

   Monitor inventory levels and assist with stock takes.

4. Safety & Compliance

   Assist in coordinating statutory inspections, equipment servicing and safety checks.

   Maintain relevant inspection and compliance records.

   Support the implementation of hotel safety procedures and departmental SOPs.

5. Departmental Coordination

   Liaise with other hotel departments on maintenance requirements and work schedules.

   Coordinate contractor visits and maintenance work to minimise disruption to hotel operations.

   Provide administrative support to the Chief Engineer and Engineering team.

6. General Responsibilities

   Comply with hotel policies,safety standards and operational procedures.

   Perform any other duties as assigned by the Chief Engineer.

Requirements:

Diploma in Business Administrative.

Minimum 1-2 years of relevant experience in engineering administration or maintenance coordination, preferably in the hotel or hospitality industry.

Proficient in Microsoft Office and basic administrative tasks.

Good organisational, communication and coordination skills.

Able to work independently, follow up on outstanding matters and meet deadlines.

A team player with a positive attitude and willingness to learn.