Administrative Executive, Engineering (Hilton Singapore Orchard)

OUE LIMITED; Singapore; Hybrid; SGD 45,000 - 60,000; Full time

Job summary

Hilton is seeking an Administrative Executive for Engineering in Singapore to be the operational backbone of the Engineering Department. You will manage administrative tasks, coordinate with the Chief Engineer, and handle procurement and expense recording to support smooth department operations.

The role requires a Diploma or higher, strong English and office software skills, and good communication. You will join a housekeeping and facilities team dedicated to delivering exceptional guest

Qualifications

• Diploma education or higher is required.
• Good English and proficiency with office software.
• Familiar with computer systems and filing processes.
• Strong communication and initiative are essential.

Responsibilities

• Handle administrative and documentation tasks for the Engineering department.
• Coordinate activities with the Chief Engineer and attend meetings, taking minutes.
• Manage procurement requisitions and department administration, tracking expenses.

Skills

English proficiency

Office software

Documentation

Communication

Initiative

Filing

Education

Diploma or higher

Tools

Office software suites

Computer systems

Job description

At Hilton, every stay begins with a warm welcome and behind every seamless guest experience is a team working with precision and care. Spanning iconic brands from Waldorf Astoria to Hampton, we bring this same spirit of excellence into everything we do, on and off the guest floor. As an Administrative Executive for Engineering, you'll be the operational backbone that keeps the Engineering Department running smoothly because we believe that great guest experiences start with great teams working behind the scenes.

Position Statement

The Administrative Executive for Engineering manages the administrative and office systems of the Engineering Department, acting as the key point of coordination between the Chief Engineer, the Engineering team, and other departments in accordance with the standards, policies and procedures of the hotel and Hilton.

What will I be doing?

As the Administrative Executive for Engineering, you will be responsible for performing the following tasks to the highest standards:

Administrative & Documentation Support

• Handle all paperwork, mail and correspondence for the Engineering department, maintaining organized filing systems and accurate records.
• Compile monthly reports, statistics, meeting minutes, duty rosters, petty cash and expense forms.
• Attend meetings chaired by the Chief Engineer, ensuring minutes are taken, compiled and produced within 24 hours.

Coordination & Chief Engineer Support

• Coordinate activities of the Engineering team and collate information on behalf of the Chief Engineer.
• Manage the Chief Engineer's appointments and schedule, and take detailed messages when he/she is unavailable.
• Assist the team in preparing records, reports and other documentation as required.

Procurement & Department Administration

• Manage all requisitions for the Engineering department, following up on purchases and maintaining full records of status through to final accounting.
• Oversee department attendance tracking and daily expense reimbursement.
• Carry out any other reasonable duties and responsibilities as assigned.

What are we looking for?

• Diploma education and above.
• At least 2 years of related working experience in a hotel or administration role.
• Good English and office software skills to meet business needs.
• Familiar with computer systems.
• Possess some filing and technical knowledge.
• Good communication skills.
• Possess initiative and willing to take extra responsibilities when required.

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!