EHS Administrative

TECHNIQUES AIR-CONDITIONING & ENGINEERING PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

TECHNIQUES AIR-CONDITIONING & ENGINEERING PTE LTD is seeking a Safety Administrator to support EHS and project teams in Singapore. You will manage workplace safety matters, maintain WSH records, and consolidate safety metrics to enable accurate reporting.

The role requires familiarity with WSH documentation, strong MS Office skills, and the ability to coordinate with authorities, clinics, and subcontractors. multitasking and attention to detail are essential for success.

Qualifications

• Prior experience as a Safety Administrator or WSH Admin, preferably within Singapore's construction industry.
• Familiarity with WSH documentation, safety reporting, and general administrative procedures.
• Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint.

Responsibilities

• Provide administrative and coordination support to EHS and Project Teams on workplace safety and health matters.
• Prepare, maintain, and update WSH documentation, records, reports, and databases to support safety management.
• Collect and consolidate safety data such as man-hours, incident statistics, training records, inspection reports, and safety performance indicators for accurate reporting.
• Coordinate clinic appointments, medical examinations, and follow-up documentation for workplace injury cases to ensure timely medical support.
• Liaise with authorities, clinics, external service providers, and project stakeholders on WSH-related administrative matters.
• Assist in organizing safety campaigns, health screenings, wellness programs, safety training, and company safety events to promote workplace safety culture.
• Monitor and maintain WSH training records, personnel certifications, competency records, and expiry dates to ensure compliance.
• Assist in arranging EHS meetings, prepare meeting minutes, and follow upon outstanding action items.
• Support project teams with safety documentation submissions and reporting requirements to facilitate project compliance.
• Assist to prepare safety presentations, notices, circulars, and awareness materials.
• Coordinate with WSH Officers, WSH Coordinators, Project Managers, and subcontractors on safety-related administrative matters.
• Perform other administrative duties as assigned by the EHS and Project Management Teams.

Skills

Communication

Organization

Coordination

Multitasking

Attention to detail

Deadline management

Team communication

Tools

Microsoft Office

Job description

Job Responsibilities:

• Provide administrative and coordination support to EHS and Project Teams onworkplace safety and health matters.

• Prepare, maintain, and update WSH documentation, records, reports, anddatabases to support safety management

• Collect and consolidate safety data such as man-hours, incident statistics, training records, inspection reports, and safety performance indicators for accurate reporting.

• Coordinate clinic appointments, medical examinations, and follow-up documentation for workplace injury cases to ensure timely medical support.

• Liaise with authorities, clinics, external service providers, and projectstakeholders on WSH-related administrative matters.

• Assist in organizing safety campaigns, health screenings, wellnessprograms, safety training, and company safety events to promote workplacesafety culture.

• Monitor and maintain WSH training records, personnel certifications, competency records, and expiry dates to ensure compliance

• Assist in arranging EHS meetings, prepare meeting minutes, and follow upon outstanding action items.

• Support project teams with safety documentation submissions and reportingrequirements to facilitate project compliance

• Assist to prepare safety presentations, notices, circulars, and awarenessmaterials.

• Coordinate with WSH Officers, WSH Coordinators, Project Managers, andsubcontractors on safety-related administrative matters.

• Perform other administrative duties as assigned by the EHS and Project Management Teams.

Job Requirements:

• Prior experience as a Safety Administrator or WSH Admin, preferably within Singapore's construction industry

• Familiarity with WSH documentation, safety reporting, and general administrative procedures

• Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint

• Good communication, organizational, and coordination skills to effectively manage safety tasks

• Ability to multitask, work independently, and meet deadlines

• Responsible, proactive, and detail-oriented.

• Able to communicate effectively with internal teams, subcontractors and external stakeholders.

• Basic knowledge