Documentation Executive | Import & Export / Trade | Tanjong Pagar | 5 Days | Up To $4K - 4461

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking a Documentation Executive (Import & Export / Trade) to manage end-to-end documentation and LC/UCP 600 compliance.

You will liaise with banks, shipping lines and freight forwarders on LC handling, coordinate with global offices, and maintain accurate trackers in Excel. A Bachelor’s degree and at least five years of hands-on import/export documentation experience are required.

Qualifications

• Bachelor’s degree in business, International Trade, Supply Chain Management, Logistics, Finance, or related discipline.
• Minimum 5 years of hands-on import/export documentation experience.
• Experience coordinating with banks on LC and with shipping lines and freight forwarders.
• Strong knowledge of LC, UCP 600, and international trade documentation.
• Proficient in Excel and maintaining multiple trackers.

Responsibilities

• Prepare, review and manage end-to-end import/export documentation.
• Review LC terms and ensure LC compliance with UCP 600.
• Coordinate shipment bookings with shipping lines and freight forwarders.
• Liaise with banks on LC issuance, amendments and negotiations.
• Collaborate with global offices to coordinate shipments and timelines.

Skills

End-to-end documentation

LC documentation

UCP 600 knowledge

Excel proficiency

Records management

Education

Bachelor’s degree in business, International Trade, Supply Chain Management, Logistics, Finance or related

Tools

Microsoft Excel

Job description

Documentation Executive (Import & Export / Trade)
Salary: $3,000 - $4,000
Working Hours: Monday – Friday | 9.30am – 6pm
Location: Central (Near Tanjong Pagar MRT)

Responsibilities

• Prepare, review and manage end-to-end import and export documentation, including Letters of Credit (LC), Bills of Lading (BL), Certificates of Origin (COO), Phytosanitary Certificates, Commercial Invoices, Packing Lists and Sales Contracts.
• Review LC terms and ensure all shipping documents comply with LC requirements and UCP 600 to minimise discrepancies.
• Liaise with shipping lines, freight forwarders and agents on shipment bookings, BL drafts, amendments and shipping schedules.
• Coordinate with banks on LC issuance, amendments, document presentation and negotiations.
• Work closely with global offices, including the India office, to coordinate shipment arrangements, documentation requirements and timelines.
• Maintain accurate and up-to-date shipment, documentation and payment tracking records, following up on outstanding documents, approvals and discrepancies through to resolution.
• Undertake other duties and ad hoc projects as assigned by the Director.

Requirements

• Bachelor’s degree in business, International Trade, Supply Chain Management, Logistics, Finance or a related discipline.
• Minimum 5 years of hands-on experience in import/export documentation, including preparation and checking of Bills of Lading, Certificates of Origin, Commercial Invoices and Packing Lists.
• Experience coordinating with banks on LC documentation and with shipping lines and freight forwarders on shipment arrangements.
• Strong working knowledge of Letters of Credit (LC), UCP 600 and international trade documentation.
• Proficient in Microsoft Excel and able to maintain multiple trackers