Document Controller (Facilities Space Coordinator) | 6 months Contract

The GMP Group; Singapore; On-site; SGD 54,000 - 78,000; Full time

Job summary

The GMP Group in Singapore is seeking a facilities space management professional to maintain and validate space inventory, floor plans and occupancy data within SIMS. You will track workspace assignments, relocations and changes to ensure campus-wide visibility and governance.

You will liaise with research institutes, business units and facilities teams to coordinate updates from renovations and infrastructure projects, while maintaining documentation to support audits and compliance.

Qualifications

• Candidate has space planning or facilities management experience, preferably in research/healthcare.
• Proficiency with MS Office, especially Excel and PowerPoint; CAD/BIM familiarity is a plus.
• Experience with space inventory systems or digital space management tools is advantageous.

Responsibilities

• Maintain and validate space inventory, floor plans, and occupancy records in SIMS.
• Track workspace assignments, relocations, and organizational changes for campus-wide visibility.
• Coordinate space allocation requests within governance frameworks and supporting approved changes.
• Ensure completeness, integrity, and security of occupancy and space records.
• Liaise with research institutes, business units, offices, and facilities teams for renovations and infrastructure updates.
• Maintain documentation of space allocations and personnel assignments to support audits.

Skills

Space management experience

Communication

Education

Degree in Facilities Management or related

Tools

CAFM/IWMS platforms

CAD/BIM tools

Job description

Responsibilities

• Maintain and validate space inventory, floor plans, and occupancy records within the Space and Infrastructure Management System (SIMS).
• Track workspace assignments, relocations, and organizational changes to ensure data accuracy and campus-wide visibility.
• Coordinate and administer space allocation requests in alignment with established governance frameworks, supporting evaluations and tracking approved changes.
• Ensure the completeness, integrity, and security of digital occupancy assignments, allocation details, and space inventory records.
• Liaise with research institutes, business units, corporate offices, and facilities teams to coordinate updates arising from renovations, relocations, and infrastructure projects.
• Maintain thorough documentation of approved space allocations and personnel assignments to support audit requirements and internal governance.

Requirements

• Degree in Facilities Management, Architecture, Engineering, Real Estate, Urban Planning, Business Administration, or related.
• Experience in space planning, facilities management, campus planning, infrastructure management, or workplace management, preferably within research and healthcare
• Experience managing space inventory systems, CAFM/IWMS platforms, or digital space management tools will be advantageous
• Proficient in Microsoft Office applications, particularly Excel and PowerPoint; familiarity with CAD drawings, BIM platforms, or space management software is an advantage.

We regret that only shortlisted candidates will be notified.