Facilities Coordinator (6-months Contract)

CBRE Group, Inc.; Singapore; On-site; SGD 40,000 - 60,000; Part time

Job summary

CBRE Group, Inc. seeks a Facilities Coordinator / Property Executive in Singapore. You will manage operations, ensuring communication is clear between landlords, tenants, and service providers. This role involves allocating work orders, reviewing proposals for compliance, and identifying needs for repairs or renovations. Candidates should have a Diploma in Facilities Management/Engineering and at least three years of relevant experience. Strong organizational and communication skills, along with proficiency in Microsoft Office, are essential. Opportunity for permanent position based on performance.

Qualifications

• Minimum 3 years of job-related experience.
• Comprehensive understanding of facilities service processes.
• Ability to evaluate and communicate complex content.

Responsibilities

• Act as point of contact for communications between landlord, tenants, and service providers.
• Allocate work orders and schedule repairs from requests.
• Review work order reports and present performance reports to management.
• Ensure accuracy and compliance in vendor submissions.
• Identify needs for repairs or renovations.

Skills

Communication Skills

Organizational Skills

Problem Solving

Advanced Math Skills

Understanding of Hard/Soft Services

Education

Diploma in Facilities Management/Engineering

Tools

Microsoft Office

Job description

About the Role:

As a CBRE Facilities Coordinator / Property Executive, you'll oversee team activities that coordinate with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

Opportunity for conversion to a permanent position, based on performance

What You'll Do:

• Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and create and present performance and progress status reports to management.
• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.
• Check rooms and furniture to identify needs for repairs or renovations.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to facilitate operations.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You'll Need:

• Minimum Diploma in Facilities Management / Engineering related with 3 years of job-related experience.
• A comprehensive understanding of a range of hard/soft service processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.