Facilities Admin (GOVT|12-Month Contract)

BGC GROUP PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

BGC Group Pte. Ltd. is hiring a detail-oriented administrator to provide support across facilities management, tenancy administration, payment processing and data tracking in Singapore.

Diploma holders with strong coordination skills are encouraged to apply. The role requires proficiency in Microsoft Office (Excel, Word, Outlook), the ability to handle multiple tasks, maintain accurate records, and communicate effectively with multiple stakeholders.

Qualifications

• Diploma holders with strong coordination skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong administrative, coordination and organisational abilities.
• Attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Good communication and interpersonal skills.

Responsibilities

• Update unfunded requests in the Agency Management System (AMS).
• Prepare and send notices regarding fixed-term tenancy matters.
• Track responses and maintain accurate records.
• Support processing of facilities management payments and collections.
• Ensure documentation and record-keeping for financial transactions.
• Collate and update utilities data for sustainability reporting.
• Maintain data accuracy across systems and records.
• Provide administrative support and assist in ad-hoc tasks.

Skills

Attention to detail

Organisational skills

Communication skills

Multitasking

Coordination

Education

Diploma in any discipline

Tools

Excel

Word

Outlook

Job description

About the Role

We are looking for a detail-oriented and organised individual to provide administrative and operational support in facilities management, tenancy administration, payment processing, and data tracking activities. This role is well-suited for diploma holders with strong coordination skills and proficiency in Microsoft Office applications.

Key Responsibilities

• Update supported unfunded requests in the Agency Management System (AMS).
• Prepare and send notices to relevant stakeholders regarding fixed-term tenancy matters.
• Track and monitor responses from stakeholders and maintain accurate records.
• Support the processing of facilities management payments and collections.
• Ensure proper documentation and record-keeping for all financial transactions.
• Collate, verify, and update utilities consumption data for sustainability reporting initiatives.
• Maintain data accuracy and completeness across various systems and records.
• Provide administrative support and assist in ad-hoc assignments as required.

Requirements

• Diploma in any discipline.
• Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.
• Good administrative, coordination and organisational skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Good communication and interpersonal skills.

Ideal Candidate

• Experience in administrative support, operations support, facilities management, or data administration will be an advantage.
• Comfortable handling data, maintaining records, and coordinating with multiple stakeholders.
• Meticulous, responsible, and able to work independently.

Only Shortlisted candidates will be contacted.

Successful applicants will be employed by BGC Group and assigned to our client's project under a contract arrangement.