Document Control Specialist - Projects & Quality

HMH; Singapore; On-site; SGD 39,060 - 55,800; Full time

Job summary

HMH is a leading provider of drilling solutions and maintains a strong global presence. This role focuses on document control, project administration, and quality documentation management to support diverse projects across land, offshore, subsea, and wind sectors.

Qualified candidates will hold a Diploma with at least 2 years experience in document control, quality records, and office administration. Familiarity with SAP is a strong advantage, with sharp attention to detail and solid

Qualifications

• Diploma level education with minimum 2 years' relevant experience.
• Familiarity with engineering drawings, reports and databooks.
• Experience with SAP is a strong advantage.

Responsibilities

• Perform Document Controller functions, including compilation, review, maintenance, and distribution of project databooks and quality documentation packages.
• Create, update, and manage Certificates of Conformance (CoC), material certificates, inspection reports, and other quality-related records.
• Ensure accurate filing, version control, retrieval, and archiving of controlled documents in accordance with company and customer requirements.
• Support document traceability and compliance by maintaining organized and readily accessible records.
• Provide administrative support for project execution activities, including the preparation and maintenance of job packs.
• Retrieve engineering drawings, technical specifications, and other project-related documentation from internal systems.
• Upload and manage project documentation on supplier portals, ensuring accuracy, completeness, and compliance with submission requirements.
• Coordinate with internal stakeholders to support document flow and project milestones.
• Manage administrative processes relating to indirect Purchase Orders (POs), including creation, monitoring & processing of supplier invoices in a timely manner.
• Liaise with Finance, Procurement, and Goods/Services Receiving teams to resolve invoice discrepancies and support payment processing.
• Maintain accurate records of purchases, expenditures, and supporting documentation.
• Support the Quality Assurance function through the maintenance of the organization's Quality Management System (QMS) documentation.
• Assist in the review, update, distribution, and archival of procedures, work instructions, forms, and quality records.
• Ensure documentation remains current, compliant, and aligned with internal standards.

Skills

Engineering drawings

Reports and databooks

Office applications

SAP

Communication skills

Attention to detail

Education

Diploma

Job description

HMH is a leading provider of drilling solutions and maintains a strong global presence. This role focuses on document control, project administration, and quality documentation management to support diverse projects across land, offshore, subsea, and wind sectors.

Qualified candidates will hold a Diploma with at least 2 years experience in document control, quality records, and office administration. Familiarity with SAP is a strong advantage, with sharp attention to detail and solid