Document Control Assistant / Document Controller

Aedas; Singapore; On-site; SGD 40,000 - 60,000; Full time

Benefits offered by this job

Attractive compensation and benefits package

Job summary

Aedas is seeking a Document Control professional in Singapore. Responsibilities include managing project documentation, ensuring compliance with AEDAS standards, and preparing Document Issue Packages. Candidates should have experience with EDMS tools like Aconex, Procore, or BIM360.Documents.

We offer long-term career development opportunities and an attractive compensation package. Interested candidates are invited to send their CV, current and expected salary, and notice period via email.

Qualifications

• 1 year of experience in EDMS environments for Document Control Assistant.
• 4 years of experience in EDMS environments for Document Controller.
• Logical approach to work with attention to detail.

Responsibilities

• Manage and file all Project documentation.
• Prepare Document Issue Packages to meet project deliverables.
• Check documents for compliance with Aedas standards.

Skills

Electronic Document Management System (EDMS)

Attention to detail

Proactive teamwork

Tools

Aconex

Procore

BIM360 Documents

Job description

• To take direction from Document Control Manager
• To be able to work as a proactive team member
• Management & filing of all Project documentation (Outgoing & Incoming)
• Preparation of Document Issue Packages to meet Project stage deliverables as defined by the Project Team Leader
• Checking that all documents meet defined AEDAS standards before being transmitted, and to highlight non-compliances to team members responsible. i.e. File name & drawing nomenclature compliance (Checked against any earlier revisions).
• Maintenance of Electronic PDF in project folders reflecting:
  o AEDAS “Current“ Documents (Drawings, Specifications, Reports)
  o “Current” Documents from all other Consultants
  o “Current” Documents from Contractors as Submission Packages documents
• Downloading, Internal distribution and eventually filing of contractor submissions
• Uploading of commented documents via Workflow
• Assistance in preparation of and updating the distribution matrix as and when required, and advising all changes as appropriate
• Production of Reports to include but not limited to;
  o Incoming & Outgoing reports on a weekly basis
  o Tracking registers to record receipt & return of submittals
  o To maintain & manage RFI tracking lists
  o To highlight to team leaders any late items not yet responded
  o Other reasonable tasks as required by Doc Control Manager & Team leaders

Requirements

• Document Control Assistant – 1 year of working experiences in Electronic Document Management System (EDMS) environments, such as Aconex, Procore & BIM360 Documents
• Document Controller – 4 years of working experiences in Electronic Document Management System (EDMS) environments, such as Aconex, Procore & BIM360 Documents
• To fully engage with the usage of Electronic Document Management System (EDMS) and any other electronic document control systems pertinent to a project.
• Logical approach to work with a consistent attention to detail
• A full understanding of AEDAS IMS and its supporting documents
• Ability to cope with conflicting demands, to be able to proactively highlight any conflicts of priorities and suggest action plans to resolve issues

Aedas provides opportunities for long term career development with an expanding international practice. We offer attractive compensation and benefit package. Interested parties please send detailed CV, current and expected salary, and notice period by email.

Aedas is an Equal Opportunity Employer

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