Document Controller

CHINA COMMUNICATIONS CONSTRUCTION COMPANY LIMITED (SINGAPORE BRANCH); Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

CHINA COMMUNICATIONS CONSTRUCTION COMPANY LIMITED (SINGAPORE BRANCH) seeks a document controller to manage project documents, ensuring accuracy and timely distribution. You will support QMR and Project Manager, keep audit-ready records, and maintain the document database in the server.

Candidate should have 2+ years in construction/LTA, hold a Diploma or Bachelor's degree, and demonstrate strong communication and teamwork. Location is West Region, Singapore; 5.5-day work week.

Qualifications

• Minimum 2 years of experience in the construction industry / LTA project.
• Diploma or Bachelor's Degree in any field.
• Good communication and interpersonal skills.
• Able to work independently and is a great team player.

Responsibilities

• Review project reporting specifications and document management guidelines.
• Assist QMR and Project Manager; update summaries and maintain records.
• Maintain and update project document database; ensure accuracy to project requirements.
• Organise and file all project documents for easy accessibility and timely delivery.
• Generate document control reports to support project management and QA.

Skills

Communication

Teamwork

Education

Diploma or Bachelor's Degree

Job description

Job Descriptions

• Review and understand project reporting specifications and document management system and guidelines.
• Report to QMR and Project Manager.
• Assists QMR in updating summaries and keep records for all documents, drawings, letters, forms, and submissions.
• Maintain and update project document database in server.
• Review every document to ensure consistency, conformity, and accuracy to project requirements.
• Keep records for all audit-related documents, including ISO, safety, quality, CONQUAS, cross project, client, and site audits.
• Assists QMR for all document distribution and submission in all forms to clients, consultants, sub-contractors, and third parties.
• Remind staff to follow up on outstanding submissions or to close any open documents with clients, consultants, subcontractors, and third parties.
• Printing of project documentation, drawings for submission.
• Ensure all incoming and outgoing documents, drawings, letters, forms, and submissions, are organised and filed accordingly.
• Organise and categorise all project documents to ensure easy accessibility.
• Ensure that all documents are delivered or received by the preset deadlines to maintain project timelines.
• Maintain updated records of all approved documents and manage their distribution effectively.
• Generate document control reports as requested by the QMR to support project management and quality assurance efforts.
• Perform all duties in accordance with CCCC policies, processes, systems, reporting, and procedures.

Job Requirements

• Minimum of 2 years of experience working in the construction industry / LTA project.
• At least a Diploma/Bachelor's Degree in any field.
• Good communication and interpersonal skills.
• Able to work independently and is a great team player.
• Working Location: West Region.
• 5.5 working days.