DOCUMENT ASSISTANT (6 Months Contract)

BEUMER GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

BEUMER GROUP SINGAPORE PTE. LTD. is seeking a detail-oriented Tender Administrator to support our bid processes.

You will compile tender submissions, proposals, presentations, and supporting sales documentation, and coordinate documents to ensure submission compliance. You will format and proofread materials using Microsoft Excel and Word, assist with spreadsheets and presentations, take meeting minutes, and work with internal stakeholders to gather information for bids while maintaining filings

Qualifications

• Diploma or equivalent qualification preferred.
• Experience in tender administration or bid support is an advantage.
• Basic engineering knowledge is an advantage.
• Well-organized with strong attention to detail and accuracy.
• Able to work under pressure and meet deadlines.
• Positive attitude, self-motivated, and a team player.

Responsibilities

• Compile tender submissions, proposals, presentations, and supporting sales documentation.
• Coordinate and organize bid documents to ensure compliance with submission requirements.
• Format, edit, and proofread documents for accuracy, grammar, spelling, consistency, and professional presentation.
• Support the preparation of spreadsheets and presentation materials using Microsoft Office applications.
• Take meeting minutes.
• Work closely with internal stakeholders to gather information required for tender and proposal submissions.
• Ensure all bid documents are properly maintained and filed for reference and audit purposes.

Skills

Attention to detail

Team player

Pressure management

Organized

Self-motivated

Education

Diploma or equivalent qualification

Tools

Microsoft Excel

Microsoft Word

Job description

Responsibilities:

• Compile tender submissions, proposals, presentations, and supporting sales documentation.
• Coordinate and organize bid documents to ensure compliance with submission requirements.
• Format, edit, and proofread documents for accuracy, grammar, spelling, consistency, and professional presentation.
• Support the preparation of spreadsheets, and presentation materials using Microsoft Office applications.
• Take meeting minutes.
• Work closely with internal stakeholders to gather information required for tender and proposal submissions.
• Ensure all bid documents are properly maintained and filed for reference and audit purposes.

Requirements:

• Diploma or equivalent qualification preferred.
• Experience in tender administration, proposal coordination, bid support, or a similar role will be an advantage.
• Basic engineering knowledge will be an advantage
• Well-organized with strong attention to detail and accuracy.
• Able to work under pressure and meet challenging deadlines.
• Positive attitude, self-motivated, and a good team player.

Technical Skills:

• Microsoft Excel (Intermediate)

• - Use formulas and functions such as IF, SUMIF, COUNTIF, VLOOKUP/XLOOKUP.
• - Perform basic data analysis and reporting.
• - Create and work with PivotTables and charts(preferred).

• Microsoft Word (Intermediate)

• - Format and edit professional documents.
• - Align images, tables, and text effectively.
• - Review documents for grammar, spelling, formatting, and consistency.