Project Executive (Tender/ Commercial)

Recruit Express Pte Ltd; Singapore; On-site; SGD 47,000 - 74,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking a detail‑oriented Tender Administrator to support commercial and project cost activities, prepare documentation, and liaise with internal teams and clients.

You will manage tender records, monitor budgets, assist in cost analysis, and ensure accurate communication of commercial information across departments.

Qualifications

• Experience in tender administration and contract support.
• Proficient with MS Excel and MS Office.
• Ability to manage multiple deadlines and work independently.

Responsibilities

• Assist in preparing tender documentation and related commercial files.
• Prepare cost sheets, BOQ, progress claims, and invoices where needed.
• Review project costs, budgets, and profitability.
• Highlight potential cost overruns or discrepancies to management.
• Track progress claims, variation orders, and other commercial matters.
• Coordinate handover of awarded projects to Project team.
• Assist in arranging kick-off meetings and communicate commercial info.
• Attend commercial, project, and client meetings as required.
• Maintain tender, contract, costing, and project records.
• Provide general administrative support to the Commercial team.

Skills

Tender admin

Project costing

Commercial support

Contract admin

MS Excel

D365 BC

Attention to detail

Communication

Independent work

Education

Relevant degree

Tools

Microsoft Excel

Dynamics 365 BC

Job description

Key Responsibilities

• Assist in preparing and submitting pre- and post-tender documentation, including Bills of Quantities (BOQ), cost sheets, progress claims, and other commercial documents.
• Prepare quotations, delivery orders, invoices, and related supporting documentation.
• Review and monitor project costs, budgets, and profitability.
• Perform cost analysis and highlight potential cost overruns or discrepancies to management.
• Track and follow up on progress claims, variation orders, and other project-related commercial matters.
• Coordinate the handover of awarded projects to the Project team for execution.
• Assist in arranging project kick-off meetings and ensure that all relevant commercial and contractual information is properly communicated.
• Attend commercial, project, and client meetings when required.
• Maintain accurate and up-to-date tender, contract, costing, and project records.
• Provide general administrative support to the Commercial team.
• Perform other ad-hoc duties as assigned.

Qualifications and Skills

• Diploma or Degree in Business Administration, Quantity Surveying, Engineering, Finance, or a related discipline.
• Relevant experience in tender administration, project costing, commercial support, or contract administration is preferred.
• Proficient in Microsoft Office applications, particularly Microsoft Excel.
• Experience using Microsoft Dynamics 365 Business Central would be an advantage but is not mandatory.
• Strong numerical, analytical, and organisational skills.
• Detail-oriented, with the ability to prepare accurate documentation and manage multiple deadlines.
• Able to work independently with minimal supervision and collaborate effectively across departments.
• Flexible and adaptable to changing business requirements and priorities.
• Possess good communication, coordination, and customer-service skills.

We regret that only shortlisted candidates will be contacted.