Tender and Proposal Administrator

DHI Water & Environment (S) Pte Ltd; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

DHI Water & Environment (S) Pte Ltd in Singapore is seeking a motivated Tender Executive to support end-to-end tendering, including documentation, submissions, and process improvement.

The ideal candidate has 3–5 years of tender experience, familiarity with GeBIZ, strong MS Word formatting, and excellent attention to detail and coordination.

Qualifications

• Diploma or Degree in Business Administration, Engineering, or a related field.
• 3–5 years of experience in tender preparation or related roles.
• Familiarity with Singapore government tendering processes and platforms, e.g., GeBIZ.
• Proficient in Microsoft Word; strong document formatting skills are essential.
• Excellent attention to detail and organizational skills.
• Strong communication and coordination abilities.
• Self-motivated and eager to learn.
• Positive attitude with a willingness to contribute ideas for continuous improvement.

Responsibilities

• Prepare, review, and submit tender documents in compliance with requirements and deadlines.
• Manage the full tender lifecycle, including document compilation, formatting, and submission.
• Liaise with internal stakeholders to gather necessary information for tender responses.
• Ensure all tender documents are complete, accurate, and aligned with client specifications.
• Review and amend formatting of proposals and reports ahead of key submissions.
• Maintain proper documentation and records of submitted tenders.
• Monitor tender portals (e.g. GeBIZ) for new opportunities and updates.
• Track and disseminate daily tender alerts to internal stakeholders.
• Support post-submission clarifications and follow-ups as required.
• Monitor DHI Singapore’s general company email and route proposals and documents accordingly.
• Coordinate insurance for tenders and ensure timely quotations for project-specific insurance as needed.
• Provide general office administrative support as needed.
• Assist with planning and logistics for events, conferences, and exhibitions.
• Provide cover for other Proposal and Tender Admin team members when needed.
• Identify areas for improvement in tender processes and workflows.

Skills

Tender management

MS Word

Attention to detail

Communication

GeBIZ familiarity

Education

Diploma or Degree in Business Administration/Engineering

Tools

GeBIZ

Job description

Purpose of the role

As part of our continued business growth, we are seeking a motivated and detail-oriented Tender Executive to support and manage the end-to-end tendering process. The ideal candidate is familiar with Singapore government tender procedures, proficient in Microsoft Word, and possesses a strong willingness to learn, contribute ideas, and improve internal processes.

Key Responsibilities

• Prepare, review, and submit tender documents in compliance with requirements and deadlines


• Manage the full tender lifecycle, including document compilation, formatting, and submission


• Liaise with internal stakeholders to gather necessary information for tender responses


• Ensure all tender documents are complete, accurate, and aligned with client specifications


• Review and amend formatting of DHI Proposals and Reports ahead of key submissions


• Maintain proper documentation and records of submitted tenders


• Monitor tender portals (eg GeBIZ) for new opportunities, updates, and clarifications


• Track and disseminate daily tender alerts, highlighting relevant opportunities to internal stakeholders


• Support post-submission clarifications and follow-ups as required


• Monitor DHI Singapore’s general company email address, and disseminate proposal requests, contractual documents and other correspondence to the relevant DHI staff


• Work with team members to ensure Company and Project-Specific Insurances are in place and renewed in a timely manner, and that competitive quotations for new project-specific insurance is provided in time for tender submissions (where needed)


• Provide general office administrative and staff support when needed (e.g. greet visitors, arrange access cards for visiting DHI staff, handle correspondence and calls, assist with DHI staff travel arrangements, etc.)


• Assist with planning, arrangements and logistics for company events, conferences and exhibitions


• Support and cover for other members of the Proposal and Tender Admin team during planned or unplanned absences


• Identify areas for improvement in tender processes and workflows, and proactively suggest enhancements

Experience & Knowledge

• Diploma or Degree in Business Administration, Engineering, or a related field


• 3 to 5 years of experience in tender preparation or related roles


• Familiarity with Singapore government tendering processes and platforms (e.g., GeBIZ)


• Proficient in Microsoft Word; strong document formatting skills are essential


• Excellent attention to detail and organizational skills


• Strong communication and coordination abilities


• Self-motivated, proactive, and eager to learn


• Positive attitude with a willingness to contribute ideas for continuous improvement

Preferred Attributes

• Ability to work under tight deadlines and manage multiple submissions


• Team player with a collaborative mindset


• Analytical thinker with a problem-solving approach