ADMIN ASSISTANT

BUSWAYS PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Benefits offered by this job

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Job summary

Busways Pte. Ltd. in Singapore is seeking an administrative professional to support the tender and project teams with documentation, pricing coordination, and bid submissions.

You will handle filing, data entry, and reports using Microsoft Office, and you will learn the ERP system to assist workflows. Immediate start advantage; only shortlisted candidates will be contacted.

Qualifications

• Prior admin support experience for projects or tenders.
• Basic Chinese to support communication as needed.
• Strong attention to detail and organizational skills.
• Ability to learn new systems and processes quickly.

Responsibilities

• Manage documentation, filing, and data entry to support daily office operations efficiently
• Use Microsoft Office applications proficiently to prepare reports, presentations, and correspondence
• Learn and assist in operating the ERP system to support project and tender workflows
• Study and interpret work scope, tender documents, and project requirements to support accurate submissions
• Collect pricing quotations from suppliers and subcontractors to assist the tender team in preparing bids
• Follow up with customers on tender submissions and confirmed projects to maintain clear communication
• Collaborate with team members to complete assigned tasks and meet project deadlines

Skills

Admin support

Documentation

MS Office

Data entry

Communication

Teamwork

Tools

ERP system

MS Excel

MS Word

PowerPoint

Job description

Company Overview

Busways Pte Ltd, established in 2006, specializes in electrical engineering services including supply and installation of 22kV, LV, and MV busducts, power distribution equipment, and customized metal fabrication and cable management systems.

Job Summary

You will provide administrative support to the tender and project teams by managing documentation, coordinating pricing quotations, and following up on tender submissions to ensure smooth project execution.

Responsibilities

• Manage documentation, filing, and data entry to support daily office operations efficiently
• Use Microsoft Office applications proficiently to prepare reports, presentations, and correspondence
• Learn and assist in operating the ERP system to support project and tender workflows
• Study and interpret work scope, tender documents, and project requirements to support accurate submissions
• Collect pricing quotations from suppliers and subcontractors to assist the tender team in preparing bids
• Follow up with customers on tender submissions and confirmed projects to maintain clear communication
• Collaborate with team members to complete assigned tasks and meet project deadlines

Preferred competencies and qualifications

• Prior administrative experience supporting project or tender teams
• Basic proficiency in Chinese to support communication as needed
• Demonstrated ability to learn new systems and processes quickly
• Strong attention to detail and organizational skills to track and follow up on tasks systematically
• Positive teamwork spirit to contribute effectively within a collaborative environment

Being able to start immediately will be an advantage

We apologise that we will only respond to shortlisted candidates.

Thank you for applying.