Admin Assistant (Tenders and Proposals Support)

EDUCARE HUMAN CAPITAL PRIVATE LIMITED; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

EDUCARE HUMAN CAPITAL PRIVATE LIMITED is seeking an Admin Assistant to support daily operations and document preparation for Government Tenders and Invitations to Quote (ITQ) for projects.

Key responsibilities include preparing and reviewing proposal documents, data entry, and maintaining systematic tender records. Strong Word/Excel skills and meticulous attention to detail are essential for timely submissions.

Qualifications

• Must have strong data entry and document management skills.
• Meticulous with data accuracy and detail orientation.
• Able to manage multiple tasks and meet deadlines.
• Good written communication and instruction-following abilities.

Responsibilities

• Provide administrative support for ITQ and tender submissions.
• Prepare, compile, format and review proposal documents for accuracy and compliance.
• Perform data entry and maintain information across Word, Excel, and other records.
• Maintain systematic records of ITQs and tenders with submission dates and status.
• Monitor submission timelines and coordinate follow-ups to ensure timely proposals.
• Organise filing systems for tender documents, quotations and records.
• Liaise with internal stakeholders to obtain information and supporting documents.
• Perform general administrative duties and provide ad hoc support as needed.

Skills

Data entry

Attention to detail

Time management

Multitasking

Written communication

Independent worker

Team collaboration

Follow instructions

Tools

Microsoft Word

Microsoft Excel

Job description

Work Hours

Mondays to Fridays: 9am to 6pm, inclusive of 1-hour lunch break

We are looking for a proactive and meticulous Admin Assistant to support our daily operations of document preparation for Government Tenders and Invitations to Quote for Projects.

Job Responsibilities

• Provide administrative support for government Invitations to Quote (ITQ) and tender submissions.

• Assist in preparing, compiling, formatting and reviewing proposal documents to ensure completeness, accuracy and compliance with submission requirements.

• Perform data entry and maintain accurate information across Word documents, Excel spreadsheets and other records.

• Maintain a systematic record of submitted ITQs and tenders, including submission dates, status and relevant documentation.

• Monitor submission timelines, track deadlines and coordinate follow-ups to ensure timely submission of proposals.

• Organise and maintain proper filing systems for tender documents, quotations and related administrative records.

• Liaise with internal stakeholders to obtain the necessary information and supporting documents for submissions.

• Perform general administrative duties and provide ad hoc support as required.

Requirements

• Proficient in Microsoft Office, particularly Microsoft Word and Excel.

• Strong administrative, data entry and document management skills.

• Meticulous with a keen eye for detail and a strong commitment to data accuracy.

• Good organisational and time management skills, with the ability to manage multiple tasks and deadlines.

• Able to work independently with minimal supervision while collaborating effectively with team members.

• Good written communication skills and the ability to follow instructions and submission requirements accurately.

• Prior experience in tender administration, quotation preparation or government tender submissions would be an advantage.